MINUTES OF THE MONTHLY MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM  WEDNESDAY  APRIL 14, 2004

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Tim Rizzo called the meeting to order at 7:00pm.  Present at the meeting were Tim Rizzo, Jen Stout, Sue Ann Goldman, Steve Yandl, and John Patterson.
  2. Steve Yandl presented the minutes from the March board meeting that preceded the presentation from Crime Prevention Officer Cudinski of the Snohomish County sheriff’s office.  John Patterson made the motion to accept the minutes as presented, Sue Ann Goldman seconded.  The motion carried 5-0.
ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. John Patterson reported no outstanding issues or problem areas.
MAINTENANCE COMMITTEE REPORT

  1. Steve Yandl reported from Bill Malowney’s notes.  Eagle Scout project (Arthur Coons) should be complete by end of April.
  2. Trail east of 72nd has been cleared.  Trail from Snohomish-Cascade Drive to 156th St (72nd Dr) requires spraying and is part of the “punch list” sent to Skinner.
  3. Skinner will do weekly maintenance on Friday afternoons from 1:00pm-4:00pm (approximately) beginning with the ball field.  For safety and efficiency Skinner asks that users of the common area temporarily clear work areas while landscape work is being done.
  4. Sprinkler system is to be turned on in late April or early May.
  5. Skinner will spray along the base of the common area fence instead of “weed whacking” to avoid damaging the newly treated fence.
  6. Again this past month we had a vehicle drive up into the boat park area to vandalize common area trees and shrubs.
  7. Skinner has been asked to repair the new drain just east of Fire Station 77 where vandals pulled it up out of the ground this past month.
  • Discussion on boat park ball field reservations
  1. Nancy Popham indicates she is still handling reservations for the ball field but no group has complied with our new requirements.  A portable toilet was placed by the field on the 13th or 14th, presumably by the Little League but they have not posted a bond, they had not shown us proof of insurance and they are not hauling their own garbage away.
  2. Steve Yandl indicated a willingness to take over the reservations from Nancy Popham, as long as Bill Malowney and others are willing to enforce the reservations by stopping games if necessary.
  • Steve Yandl presented the bid from Skinner Landscape for boat park repair.
  1. Bid was roughly $216 for damage repair on latest incident plus $775 for a dozen two to three man rocks to keep vandal’s vehicles out of landscaped areas.
  2. John Patterson raised a concern that simply surrounding the parking area would not prevent access up the small hills just adjacent to the parking area entrance.  The proposal was modified to accept Skinner’s bid plus approval in advance for six more rocks to be placed if needed in Bill Malowney’s opinion.  John Patterson made a motion to accept the modified proposal, Steve Yandl seconded and it passed 5-0.
  3. Steve Yandl will inform Skinner landscaping of the decision on May 15 so they can acquire the 12 rocks from the quarry.  Bill can make a determination on additional rocks once the work begins.
TREASURER’S REPORT

  1. Sue Ann Goldman had previously emailed board members with eight reports on current financial status.  Those reports should be considered an attachment to these minutes.
  2. A lien has been filed against lot 3-0-064 for the 2004 assessments.  Two checks were post dated but Sue Ann anticipates they are good checks.  All other 2004 assessments and late fees have been collected.
  3. Sue Ann distributed copies of the auditor’s final report on the year 2002.  We hope to get the 2003 report later this spring.
  4. Sue Ann briefly summarized the procedure and timing she used in dealing with late payments on assessments.  We still need to get this procedure in writing to assure that the same procedure is used in the future or that future boards formally change it but it should not be arbitrary each year.
  5. Sue Ann explained that the class she took from our auditors on QuickBooks was very basic computer skills that they have as a prerequisite for the “meat” of the course which would be how to actually generate reports in QuickBooks.  We still need to get the course outline in writing so the content can be detailed and attached to minutes available for inspection by any member.
  6. Sue Ann shared a letter she is filing to explain how several checks made it through the bank despite the fact that they only had a single signature.  The checks were legitimate but we need to assure that the proper double signature is on all future check payments.
NEW BUSINESS

  1. Steve Yandl presented a sample of the ballot to be used for the next board of directors election.  We are asking for selection of seven(7) directors from a field of eight(8) who are Sue Ann Goldman, Betty Malowney, Bill Malowney, John Patterson, Tim Rizzo, Bill Steenis, Jennifer Stout, Steve Yandl.
  2. If the format is approved by vote, the election will be conducted by mail from May 1 to May 31.  At the May 12 meeting (Annual Meeting of the Association at Totem Falls Elementary School library) the current board of directors will take a roll call vote to vote their individual and group proxies.
  3. John Patterson moved to accept the ballots as presented and run the election as proposed.  Sue Ann Goldman seconded the motion.  Motion carried 5-0.
MEETING ADJOURNED AT 8:05PM.