MINUTES OF THE MONTHLY BOARD MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM  WEDNESDAY  AUGUST 11, 2004

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Jen Stout called the meeting to order at 7:07 pm.  Present were Jen Stout, Sue Ann Goldman, Steve Yandl, John Patterson, Betty Malowney, Bill Steenis, and Bill Malowney.
  2. Steve Yandl asked if there was any opposition to waiving a reading of the minutes.  The corrected minutes of the July meeting have been posted for the past month on the web page.  The opinion letter from Sherman Knight is to be filed as an attachment to the July minutes, available to members on a need to know basis. Sue Ann Goldman made the motion to accept the minutes and Jen Stout seconded.  The motion carried 6-0.
MAINTENANCE COMMITTEE REPORT

  1. Bill Malowney reported that Skinner has replaced 12 sprinkler heads since the last meeting.
  2. Bill reported on the emergency cleanup of more than a case of broken glass bottles at the boat park.  He got Skinner to take care of the matter on short notice to ensure the safety of children using the park area.  The cost was roughly $250.
  3. Some upkeep / maintenance type work was performed on the west side of 72nd Dr. just North of 150th place at the site of the former temporary sewage waste pump station.  The Schenk family who own a lot adjacent are putting in a sprinkler system soon and seemed willing to work a deal on a sprinkler to cover this area so long as they were compensated by the Association for increased water and other expense.  This would be much lower cost to the Association than having Silver Lake Water install a meter off the existing line to allow us to water the tract.  If this arrangement comes to fruition, Bill reported that we will pay to have a shutoff put in that part of the system to allow the Schenk family or any future owner to close off the supply if the arrangement no longer seemed satisfactory to them.
  4. Bill suggested that we consider expanding our sprinkler coverage off the NE corner of Snohomish Cascade Drive and 67th Drive that is currently not receiving adequate water to keep the lawn from going brown.  There is a similar situation at the SE corner of Snohomish Cascade Drive and 155th Place.
  5. The signs authorized at the last meeting for the common area have not yet been ordered.
  6. We briefly discussed the idea of hiring an off duty police officer on random nights to catch some of the vandals and perhaps curb this chronic expensive set of problems they cause.  So far this year, vandals have caused six different problems costing a total of $2,200. 
INSURANCE POLICY ISSUES

  1. Bill Malowney recapped the scenario where we have been shuttled from broker to broker and dealing with agency name changes starting with Newton Insurance which was sold to Conover Insurance early last year.  They then merged with Edder Insurance this past fall. The agency name was changed to Axis Insurance Services this spring.  Coverage has been under Safeco but adequate service and timely responses from agents has been lacking.
  2. Bill suggested that we initiate the paperwork to make the company his son, Richard, works for the broker of record.  This would be Neville and Neville who are Safeco Agents and current policies would not be changed at this time; preventing any conflict of interest issues.  Bill’s son and others would be invited to bid for our business and the award would not be prejudiced by his involvement up to that time.
  3. Steve Yandl made the motion that we sign the new Broker of Record  agreement requesting Axis Insurance Services to send copies of all records to Neville & Neville Insurance.  Sue Ann Goldman seconded.  The motion carried 6-0 and letter was signed.
ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. John Patterson reported that painting of the back wall of the shed on lot 2-2-007 has been completed.
  2. John reported on the status of the seven letters sent out regarding inadequate yard maintenance, responses received, and progress made in the problem yards.  Letters, postal receipts and responses are on file in the committee’s records.  Copies of the letters that went out and names of the members involved are also on file with the Secretary.
  3. Steve Yandl made the motion to institute a non-compliance charge.  This non-compliance charge would be imposed if and when an owner fails to respond within 30 days to a registered letter from the Architectural Control Committee on inadequate yard maintenance.  The non-compliance charge would also be imposed on owners whose response(s) to such a letter were unacceptable or those who respond but then fail to follow through on their proposed remedy.  The amount of this non-compliance charge would be $25 per day for the first 30 days of non-compliance, $50 per day for the next 30 days of non-compliance, and $100 per day thereafter until the complaint is remedied.  Sue Ann Goldman seconded the motion.  The motion carried 6-0.
Addendum to Minutes:  On August 12, Secretary informed all board members by email of a motion by John Patterson with a second by Steve Yandl requesting a vote to make available the same non-compliance charge established for yard maintenance to situations where a member fails to respond in a timely manner to a warning regarding parking of boat, trailer, RV or other violation of Section 6.6 in the CC&Rs.  Yes votes received from Patterson, Yandl, Stout, Rizzo, and Steenis.  This constitutes a quorum and a majority so the policy goes into effect.

COMMON AREA RESERVATIONS

  1. Jen Stout reported on the slow initial response from the soccer camp organizers.  There was also a misunderstanding on the location of the area light at the park which resulted in improper location of the portable toilet next to the street but it was only for a week so she let it ride.  Camp officials have assured us that they will properly establish their reservation much earlier in future years if we continue to allow use of the field.
  2. Bill Malowney will budget money next year to have Skinner anchor three connection points to an appropriate spot where portable toilets could be chained in a secure and stable fashion.
  3. After discussion of the excess garbage issue, Steve Yandl made a motion that we add a second garbage can to the Boat Park common area.  John Patterson seconded the motion.  Motion carried 6-0.
  4. Bill Malowney will investigate the cost of acquiring several “stand’ assemblies for garbage containers at the two common area parks, report next meeting and we can consider putting the items in the 2005 budget.
TREASURER’S REPORTS

  1. Sue Ann Goldman reported that she is having difficulty emailing reports to Bill Steenis but others appear to be going through.  The problem seems to be with the address she has on her system.
  2. The reports, distributed by all board members and posted on the web page should be considered part of these minutes.  The exception is the cash basis “Profit & Loss YTD Comparison” which Steve Yandl pointed out was a comparison of “Jan – Jul ‘04”  to “Jan – Jul ‘04”, basically comparing a time period to itself.
  3. Steve Yandl repeated his wish for a summary report that could be included with the minutes and then use the detail reports only to allow the accountant to check on how things are going financially.  This summary report would simply recap the balance in checking, whether or not that balance was in line with the budget, the amount in CDs (plus breakdown of CD categories), anticipated expenses out of line with the budget anticipated in the next quarter, and an overview statement by the Treasurer.  It doesn’t seem beneficial to publish redundant details that few people read.  The Treasurer should have these reports available should questions arise but there seems little value in reviewing them each month.
  4. Steve Yandl asked for a sheet of stamps for the new “Welcome” letters being sent to new residents.
JEN STOUT ADJOURNED THE MEETING AT 9:14 PM