MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   TUESDAY    July, 11, 2006

 

NOTE:  Jen Stout changed the meeting from the second Wednesday of the month to the second Tuesday for just this meeting after all members of the board agreed to the one time change.

CALL TO ORDER / APPROVAL OF MINUTES

  1. Jen Stout called the meeting to order at 7:14pm.  Present were Jen Stout, Bill Steenis, Connie LaClair, Steve Yandl, and Brian Schmidt.
  2. Steve Yandl presented the minutes of the June meeting.  Jen Stout moved to accept the minutes, Steve Yandl seconded and the motion passed 5 – 0.
TREASURER’S REPORT

  1. Connie LaClair reported that she had received an assortment of records from Amy Key but still needed to get the actual Quickbook backup files to load on her PC where she already has the Quickbooks application.
  2. Steve Yandl asked if Connie had received the names of the two homeowners who still have not paid dues.  Amy had informed us there were two but their names were not given in any distributed reports.  Connie said she would have to get that information.  If it hasn’t been done yet, certified letters need to go to the unpaid homeowners and liens filed by the end of the month.
  3. Connie phoned Amy to get answers to several questions and they agreed to get together and exchange information immediately after this meeting.
  4. Steve Yandl suggested that we wait until the bookkeeping is current before we create new signature cards at the bank.
  5. It was agreed that if it appeared it was going to require more time than Connie could afford to bring the books up to current status, she could take some or all of the task to her bookkeeper/accountant and we would pay for those services.
  6. Steve Yandl agreed to contact Tim Rizzo to see if he could bring some accounting expertise to evaluating where we were with the books and make sure records were straight as we transition to a new Treasurer and new bookkeeper.
MAINTENANCE COMMITTEE REPORT

  1. John Patterson could had a previously scheduled meeting at the time our meeting was moved to so Jen Stout reported on his behalf.
  2. Signs alerting that our parks close at dusk have been completed and John has placed them at both parks.
  3. The no fireworks signs were taken down and are being stored by John.
  4. John was interested in getting some more bids for adding an outlet to the base of our new light.  Board members felt the quoted price of just under $400 from the electrician who put up the light was probably competitive.
  5. Backflow certifications have been done by A-BAT with copies sent to Silver Lake Water.
ARCHITECTURAL CONTROL COMMITTEE

  1. Trina Coleman was out of town and unable to attend the meeting after it was rescheduled.
  2. Steve Yandl turned over a number of ACC requests sent to the registered office to Jen Stout.  Jen already had a number of requests retrieved from the PO box where they had been improperly sent and was delivering them to Trina as soon as she returned home.
  3. The ACC had sent out letters regarding lack of yard maintenance and feedback suggests that some of those letters are producing a positive response.
YARD OF MERIT PROGRAM

  1. Bill Steenis reported that feedback received when signs were transferred was enthusiastic and appreciative.
  2. There were twenty awards made, a record for the program.
  3. Bill summarized the judging forms for Connie who volunteered to participate.
  4. Bill reminded the group that judges were also making notes of problem yards to provide CC&R input to the ACC.
NEW BUSINESS

  1. Jen Stout commented that she had researched the cost and feasibility of having PostNet do the entire newsletter production including the final fold and adding the round stickers used to maintain the fold in the mail.
  2. For PostNet to use their automated tab machine, it would be $.03 per tab or $.06 per newsletter for an added cost of $15.00 per issue (of course, we’ve been buying the tabs for manual placement at a cost of just under a penny per issue so the real increase would be about $12.50 per issue.
  3. Bill Steenis made the motion to allow this expense to save labor.  Steve Yandl seconded.  The motion passed 5 – 0.
MEETING ADJOURNED AT 7:55PM