MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   WEDNESDAY DECEMBER 12, 2007

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Meeting was called to order at 7:15pm by Bill Steenis.  In attendance were Bill Steenis, Jen Stout and Steve Yandl.
  2. Jen Stout presented the minutes of the November meeting.  Minutes were unanimously accepted as written.
 TREASURER’S REPORT

  1. Steve Yandl reports at year end expected to have about $15,951.00 in checking.
  2. Outstanding checks total $2,817.44 to Silver Lake Water, Skinner landscaping, PostNet and Karen Davis.  Trelstad Tree Inc. payment check requested in the amount of $4569.60. Deposit to our account of $175.00 to be done soon.  What is owed to Sherman Knight for consultation services is yet unknown.
  3. Gratuities to the landscaping crew employees and postal service provider were voted on unanimously to go out for the holiday season in the amount of $50.00 each.
  4. Discussion held regarding handling late payments of HOA dues. The plan was coordinated as follows:  payments not received by March 1st will be mailed one certified letter.  Homeowners that have not paid by April 1st will have a lien placed unless there is communication from the homeowner, hardship is determined and/or an approved payment plan is created between the homeowner and board.
  5. 7117 150th Place SE owners are renting the home, per ACC rules they will be invoiced 50% of the HOA dues for the year, due April 15, 2008.  A notice to the homeowner will be sent by email to expect a second invoice as per the rental agreement.
 

 

MAINTENANCE REPORT

  1. Trees had been cut down, ground out and new trees put in their place.  Few of them need readjustments, Skinner Landscaping notified.
  2. One thing with the new trees is to make sure we limit the amount of pruning that occurs and to watch for signs of the bronze birch borer beetle.
  3. Few fence repairs still needed – Maintenance committee aware.
  4. Tentative plans for 2008 include: play chips in park toy areas, mulch to tree and shrub areas and to top dress and over seed the ball field at the appropriate time of season – likely after baseball season.
ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. Letter received from renters at 6908 152nd St SE requested extension of rental agreement.  Letter had been sent to all board members via email for prior review.  The board declined the request for extension.  A letter will be sent to the renters and owner of the home.
  2. Letter to go out to 15107 68th Ave SE to confirm plans to complete their driveway extension to allow for RV parking behind their fence.
New Business

  1.  Discussion held regarding increasing the general liability insurance from 1million to 2 million.
  2. Bill Steenis agreed to research insurance providers to obtain some quotes.
  3. Discussion held on adding Fidelity coverage to the insurance for directors and officers in addition to the current coverage. CC&Rs require coverage to equal 3 months worth of assessments.  That amount would be $19,142.00 or more for our HOA.  However, the HOA does have over $22,000.00 in the operational reserve that could be utilized if necessary if such a situation arose. To be discussed further at future meeting and put to a vote in the spring.
Meeting adjourned at 8:35 pm.