MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM  TUESDAY  March 2, 2010

 

CALL TO ORDER / APPROVAL OF MINUTES

1. Bill Steenis called the meeting to order at 7:04pm.  Present were Bill Steenis, Duane Oord, Steve Yandl, Cheryl Carlson and Joyce Bowen.
   
   
2. Review of February Minutes as provided by Trina Coleman (absent due to illness).  Cheryl Carlson inquired if any of the 5 members reported to have voted against budget ratification had offered suggestions and Steve Yandl responded that they hadn’t.  Steve Yandl moved to accept the Minutes, Cheryl Carlson seconded and the motion passed unanimously.
   
   TREASURER’S REPORT
   
   

1. Steve Yandl reported on our current financial status.
   
   
   1. Long Term Capital replacement fund (CD) is at $69,420.  A deposit of $9,880 will be made later this year from funds currently being received as 2010 dues.
      
      
   2. Operational Reserve (Money Market account) currently at $23,912.
      
      
   3. Balance in operation funds account (checking) is $53,246.  Joyce Bowen will deposit $7,220 in additional checks in the next several days.
      
      
2. As of the meeting, 33 members had not paid the 2010 assessment.  Invoices for late dues payment to go out in about a week.
   
   
3. On the vote to ratify the budget, we have 152 ‘yes’ votes and 6 ‘no’ votes.  As of the meeting, 135 proxies have been awarded to the Board.
   
   MAINTENANCE REPORT
   
   

1. Cheryl Carlson reported on maintenance and led the discussion on future priorities.
   
   
2. If and when we resolve lawsuits over rentals, particularly if we collect on fines owed, there will be an opportunity to make important improvements.
   
   
   1. Replace more cluster box units (mail boxes) with newer type.
      
      
   2. Replace play equipment at boat park and tot play area.
      
      
3. There was a discussion on cost and efficiency regarding our use of Skinner Landscape Service Inc. for fence painting.  Steve Yandl contended that this is both cost effective and efficient for small jobs such as when Town and Country replaces a few panels or we need to cover graffiti.
   
   ARCHITECTURAL CONTROL COMMITTEE REPORT
   
   

1. Joyce Bowen reported on approvals considered in the past month.
   
   
   1. Approved house addition for Hines.
      
      
   2. Approved addition and deck for Austin.
      
      
   3. Approved garden shed proposal from Keene.
      
      
   4. Requiring more information for landscape alteration, Sok/Pich.
      
      
2. Steve Yandl passed along a complaint regarding maintenance in a specific back yard.  There was a discussion regarding how appropriate (or necessary) it was for the ACC to extend their consideration of maintenance to areas that are only visible to one or two neighbors.  The current policy has been to respond only when other options to gain compliance are not available and only after the impacted neighbor has registered a complaint with the ACC.
   
   YARD OF MERIT
   
   

1. Bill Steenis reported that he hasn’t had any “takers” for replacing him as coordinator of the yard of merit and holiday decoration award programs.  More appeals to be made in the newsletter.
   
   
2. Bill said the usual time frame for yard of merit was May through September but in years like this with early spring weather an April launch might be considered.
   
   
3. The evaluation scheme for determining winners has evolved from a multi-category point award system to a simple vote for “A” (top tier) and “B” (near top tier) houses which is far easier for the person running the program.
   
   OLD BUSINESS – RENTALS
   
   

1. Steve Yandl reported that letter sent to the last known address for the Sharma’s lender with regard to the Sharma/Gillum rental was returned.  Rather than attempt other possible addresses, group agreed to simply wait until it made sense to move forward with foreclosure on the existing lien by filing a lawsuit as previously planned.
   
   
2. Group agreed that Bill Steenis would phone our attorney to discuss taking the deposition of Melissa Withey in the Guimont lawsuit.  Other than that, barring any new offers from Guimont or their attorney, it was agreed we should be patient and see if the claimed bankruptcy is asked for in the light of multiple bank lawsuits now filed.
   
   
3. Group also agreed Bill would ask our attorney to complete the process of responding to the Warner lawsuit by filing our counterclaim with Snohomish County Superior court unless he had other suggestions for moving the case forward.
   
   NEW BUSINESS – ANNUAL MEETING
   
   

1. Steve Yandl reported that we still need to reserve the library at Totem Falls Elementary for May 4 for the annual meeting.
   
   
2. Ideas for increasing attendance were discussed.
   
   
   1. Joyce Bowen said she could prepare hors d’oeuvres.
      
      
   2. Various raffle ideas were discussed.
      
      
   3. Police presentation with ideas for crime prevention (done in the past with only limited success).
      
      
   4. CPR training or other training that would likely interest a broad spectrum of homeowners.
      
      
   5. Bill Steenis will contact the Red Cross about the possibility of a discussion on earthquake preparedness.
      
      
3. Bill Steenis suggested email notification (to the degree possible) to remind homeowners of the meeting shortly before the meeting.
   
   NEW BUSINESS – ELECTIONS
   
   

1. Steenis, Yandl, Oord all agree to run again for the Board.
   
   
2. Cheryl Carlson agreed to consider running again.
   
   
3. Joyce Bowen says probably not and definitely wants to turn over the ACC to someone else.
   
   
4. Steve Yandl reminded the group that current terms run to the end of May.
   
   ADJOURNED AT 8:37PM