ANNUAL MEETING OF HOMEOWNER’S ASSOCIATION

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM  TUESDAY  MAY 3, 2011

 

CALL TO ORDER / PRESENTATION OF PREVIOUS MINUTES

1. Bill Steenis called the meeting to order at 7:11pm.  Present were directors and officers, Bill Steenis, Duane Oord, Steve Yandl, Trina Coleman, Evan Adolf, Cheryl Carlson and spouses Cindy Steenis and Barb Yandl.  Also present were members Walter Liebetrau and Judy Tickle.
   
   
2. Trina Coleman reported that minutes for the April 2011 meeting of the board of directors hadn’t been prepared.  Steve Yandl will prepare the minutes for review and approval at the June meeting.
   
   

TREASURER’S REPORT

1. Steve Yandl reported that we have $96,263 in checking, $24,040 in operational reserve and $76,537 in the long term capital reserve.  The $9,880 from 2011 assessments that needs to go to the long term fund hasn’t been transferred yet.  The group was reminded that we seem to have more in assets than the budget would predict because of the $30k fine recently collected but that extra may easily be consumed in our other remaining legal dispute.
   
   
2. With the exception of small collections to adjust incorrect payments from a few members, we only have one homeowner not yet paid up for 2011 assessments and it’s expected that we will make that collection without needing to file a claim of lien.
   
   
3. Spending level is up about 3% over prior year which was expected when the recently approved budget was presented.
   
   
4. If we can contain legal costs and retain some of the excess recently collected, the board has been discussing replacement of climbing toys at the boat park or increasing the rate of mailbox replacement.  The board will also revisit our analysis of the long term capital fund and consider whether these items should be included along with fence replacement and major detention pond maintenance.
   
   
5. Cheryl Carlson urged the non board members attending to feel free asking questions about any issues, financial or otherwise, without feeling limited to the current or most recent months.
   
   MAINTENANCE COMMITTEE REPORT
   
   

1. Cheryl Carlson reported that other than some fence sections that haven’t gotten painted because of poor weather, maintenance issues have been routine.
   
   
2. Steve Yandl reported that the sprinkler control unit at the boat park couldn’t be repaired so it was replaced by Skinner with a more robust unit and the problem maple tree that contributed to the damage had been removed.
   
   
3. Skinner has reported that the timbers surrounding the play area portion of the 72nd Drive tot lot are showing signs of breakdown, perhaps decay.  Cheryl will check it out and we’ll make a decision next meeting.
   
   ARCHITECTURAL CONTROL COMMITTEE
   
   

1. The adjusted fine ($300) for tents was received from the Weed family and the lien was being removed.
   
   
2. Letter sent to Eugene Hayes regarding his backyard tent was sent and a response received.  Mr. Hayes stated that the previous owner had obtained ACC approval for a pool that included all the accoutrements, to include the tent cover.  Steve Yandl checked the files and discovered a contentious exchange between the previous owner and Leavitt Companies where the pool was ultimately approved but not a tent cover.  A response was to be sent asking that the approval needed to be produced if Mr. Hayes planned to keep the tent up.
   
   
3. Comments were received regarding a few yard maintenance and trailer parking issues.
   
   YARD OF MERIT
   
   

1. Bill Steenis reported that when passing out award signs, he changed some of the winners that were to be announced in the newsletter based on late changes (some good, some bad) made to yards.
   
   
2. Vickie Lindblad has volunteered to take over running the program.  Recruiting for additional judges goes on as before.
   
   OLD BUSINESS
   
   

1. Bill Steenis, Steve Yandl and Duane Oord updated the group on the status of our rental disputes.
   
   NEW BUSINESS
   
   

1. Ballots for new directors were mailed out and some were turned in at the meeting.  Votes will continue to be counted until the end of May.  Officers will be elected from newly elected directors at the June meeting.
   
   MEETING ADJOURNED AT 7:46 PM.