MINUTES OF THE MONTHLY BOARD OF DIRECTOR’S MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM  TUESDAY  JUNE 7, 2011

 

CALL TO ORDER / PRESENTATION OF PREVIOUS MINUTES

  1. Duane Oord called the meeting to order at 7:15pm.  Present were Duane Oord and Steve Yandl.

  2. Steve Yandl presented minutes for the April board of directors’ meeting and the annual meeting of the HOA in May.  Motion, second and unanimous vote to approve both minutes.

TREASURER’S REPORT

  1. Steve Yandl presented current bank statements and bookkeeper reports.  We currently have $86,907 in checking, $24,051 in operational reserve and $76,537 in the long term capital reserve.  We have a few partial payments to collect on 2011 dues but were able to collect from 100% of members without use of recorded liens.  With the exception of legal expenses, spending has been in line with the budget.

  2. Audit of 2010 financial records has been initiated.  The bookkeeper’s schedule should allow us to have all records available to the auditor during July.

MAINTENANCE

  1. Steve Yandl reported that Skinner Landscape Inc has been asked to prioritize painting over fence graffiti to discourage more of the same.

  2. County Surface Water Management crew has nearly completed refurbishing the storm water detention pond in our NW corner.  Work would have cost roughly $10k if the HOA had to have it done.

  3. Last two buried sprinkler valves in the boat park have been found.  This should allow better coverage of lawn and a planting bed.

  4. Timbers around the 72nd Drive tot area are breaking down as reported by Skinner Landscape but don’t appear to pose a safety problem at this time so we can postpone replacement a while.

ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. A letter was sent to Eugene Hayes regarding the unapproved tent type structure associated with his swimming pool.  He responded by declaring that the previous owner had acquired approval for it along with the approval for the pool.  A check of records given the HOA by Leavitt’s architectural control committee indicates that wasn’t the case.  A second letter was sent and Mr. Hayes indicates that he has contacted his attorney to assist him in retaining the structure.

  2. Letters have been sent to several members with lawns needing to be mowed and several more will be sent out.

  3. Vickie Lindblad has expressed a willingness to help with the ACC.

OLD BUSINESS

  1. Steve Yandl presented an update on where we are with our dispute over unapproved rental with Aaron and Shellie Guimont.  The matter is set to go to trial on July 6.

NEW BUSINESS

  1. The election of new directors was complete.  We had 98 ballots returned.  Elected for a new term were Evan Adolf (90), Cheryl Carlson (90), Duane Oord (89), Bill Steenis (91) and Steve Yandl (97).  Quite a few members received write in votes, the two with the most were Don Jordan and Nicole Klages.  Don has indicated a willingness to serve.  Nicole has yet to be contacted to see if she is willing to serve.  Steve Yandl moved that we retain Bill Steenis as president, Duane Oord as vice president, Steve Yandl as secretary and treasurer.  Duane seconded the motion and it was approved unanimously.

  2. Purchase of software to generate the barcode that will be a post office requirement for bulk mail (replacing the PostNet barcode currently in use) was discussed and approved.  The software is expected to cost approximately $100.

    MEETING ADJOURNED AT 8:15 PM