MINUTES – MONTHLY BOARD OF DIRECTORS’ MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7 PM  SEPTEMBER 4, 2012

 

 

CALL TO ORDER / PRESENTATION OF MINUTES

1. Suzan Miller called the meeting to order at 7:12pm.  Present were Suzan Miller, Duane Oord, Steve Yandl, Nicole Klages, Tim Rizzo and Joyce Bowen.
   
   
2. Steve Yandl presented the minutes of the August 2012 monthly meeting.  The group was reminded that an addendum had been added after the actual meeting to reflect architectural control committee approval of Certainteed Presidential (2 ply) shingles as an acceptable material for roof replacements on August 24 (quorum through email exchange). The minutes were unanimously approved.
   
   

TREASURER’S REPORT

1. Steve Yandl presented the HOA financial status.
   
   
   1. Checking balance at $54,540
      
      
   2. Operational reserve (money market account) at $4,776
      
      
   3. Long Term Reserve, capital replacement/repair (CD) at $44,946
      
      
   4. We still need to transfer $19,266 less the amount spent on current year fence repair and painting (which is anticipated to be $15k) from checking to long term reserve.
      
      
2. Report given on late preparation of requested checks for water and garbage bills which resulted in notices from the water company and new invoices showing past due balances but no late fees.  Handling of the issue by the bookkeeper was not satisfactory and directors have no objections to seeking a new bookkeeper.  There was a brief discussion on requirements and possible candidates.
   
   
3. The audit of financial records for calendar year 2011 by McGoorty Eisenman was completed in the prior month.  Print copies were distributed.  There were no substantial deficiencies although there are adjustments that should be made by the bookkeeper prior to our next audit that should save on costs of future audits.
   
   

MAINTENANCE COMMITTEE REPORT

1. Steve Yandl reported on the unapproved work done by mistake by New Leaf Landscape at our boat park.  This was initially reported in last month’s minutes.  The invoice to Gold Creek 1 was approximately $2,500 for work they thought had been done at their “orange park” that was actually done at our boat park.  Presumably we got some new sprinkler heads we didn’t think we needed.  We did get a new 16 station controller but it wasn’t set properly resulting in the drying of some grass and shrubs.  Had our old controller been causing problems, we would have likely paid for the new controller but it was fine and we did have to get Skinner spend considerable time adjusting the new unit so despite regretting that New Leaf lost some time and material we did not make any offer to pay for the work or new components.
   
   
2. Tim Rizzo reported that he had changed the table top boards for the picnic tables at the boat park which were falling apart due to age (and kids picking them apart).  Tim also removed the damaged step from the tug boat toy and anticipates that co-workers will be able to fabricate a metal replacement within several weeks.  Although we advise that people play at their own risk, we will continue to make every effort to keep kid play areas safe.
   
   
3. Steve Yandl heard a presentation from a neighborhood Eagle Scout candidate on preparing a wood backstop and adding benches to the home plate area at the boat park ball field.  There is more to work out before any work might start but the concept would be a big benefit to those using the field.
   
   

ARCHITECTURAL CONTROL COMMITTEE

1. Steve Yandl reported on recent project/improvement requests.
   
   
   1. Rick Scott – Fence painting/staining was approved.
      
      
   2. Mike McCann – Paint colors, wheelchair ramp for front entrance, major hedge trimming were all approved.
      
      
   3. Bill Buchanan – Variance to extend trailer parking an extra week to ten days was approved.
      
      
   4. Sandra Sturm – New roof using Certainteed’s regular ‘Presidential’ shakes was approved.
      
      
   5. Nancy Politte – Request to replace roof with ‘Presidential TL’ was approved.
      
      
2. No serious CC&R violations to report.
   
   
3. An initial inquiry on obtaining a waiver to rent from the Board of Directors was received from the Tran family.  Steve Yandl responded with the procedural requirements for the initial steps but has not received any correspondence since.
   
   

OLD BUSINESS

1. Steve Yandl reported on an inquiry from Steve Gowen concerning extended reservation of the ball field for Little League use.  At this point, the HOA will not block out large segments of time into late summer and fall but will work with the League on specific reservations.  As decided last meeting, Joyce Bowen and/or Suzan Miller will handle the actual reservations if the need should arise.  Currently there are no set reservations for the remainder of the year.
   
   
2. Joyce Bowen reported that she has not yet had time to research pricing for entrance signs.  She hopes to have information for presentation to the group next meeting.
   
   

NO NEW BUSINESS

MEETING ADJOURNED AT 7:55 PM.