MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY OCTOBER 4, 2016
CALL TO ORDER / PRESENTATION OF MINUTES
1. Steve Yandl called the meeting to order at 7:05pm. Present were Steve Yandl, Rick Sallee, Tim Day, Ralph Kouri and Nicole Klages.
2. Minutes of the September 2016 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $31,630 in the checking account (operational funds). Forecasting to end of year, we should finish the year with just enough to pay the bills for the first few weeks in January 2017 without touching operational reserves.
b. There is $16,851 in the long term reserve.
c. We have $5,699 in operational reserve.
2. Situation with the bookkeeper has improved but we’re still looking at options to prevent performance lapses in future years.
3. Audit has commenced. Engagement letter was shared with the board.
4. Preliminary budget for 2017 will be shared with the membership by inclusion in the Quarter 4 newsletter. Amendments may be made prior to the ratification vote depending on financial situation through the remainder of the current year.
MAINTENANCE COMMITTEE REPORT
1. Trelstad Tree Service removed 15 problem birch trees. With Skinner’s help a reduced bill was negotiated so we ended up paying less than $2,500 for the entire job, rather than $250 per tree.
2. Discussed options for watermarks on the fence.
3. Decided to postpone application of new play chips until early spring 2017 so the new chips arrive just as the heavy usage season begins.
4. Discussed options for sprinkler system improvements.
5. Chain link fence along south border of NE corner detention pond will likely be postponed until 2017 as well as our sprinkler controller improvement project.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Several requests from homeowners.
a. Woods – Pavers to replace sunken concrete walkway, approved and job completed.
b. Gregg – Paint color request denied with suggestions for a more muted blue color.
c. Bean – Paint colors for house approved.
d. Meabon – Roof replacement with Presidential TL approved. Job may not commence for some time if current roof holds up.
e. Wells – Roof replacement previously approved. Proposed paint colors approved.
2. Complaints, CC&R violations
a. Letters still need to be sent on a small number of chronically problematic landscapes.
b. Owner on 158th Street has removed unsightly weeds from concrete driveway but still has some weed situations to address. Owner is cooperating and making progress.
OLD BUSINESS
NEW BUSINESS
1. Discussion of youth sports group wanting to use boat park ball field for practice. Still need insurance documentation before reservation will be approved.
2. Member has shared that he was disappointed that the architectural control committee would simply advise people they must comply with county setback rules when approving sheds and other structures rather than deny HOA approval for the proposed projects. Pros and cons of policy change discussed and no change will be made at this time.
MEETING ADJOURNED AT 7:50PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY OCTOBER 4, 2016
CALL TO ORDER / PRESENTATION OF MINUTES
1. Steve Yandl called the meeting to order at 7:05pm. Present were Steve Yandl, Rick Sallee, Tim Day, Ralph Kouri and Nicole Klages.
2. Minutes of the September 2016 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $31,630 in the checking account (operational funds). Forecasting to end of year, we should finish the year with just enough to pay the bills for the first few weeks in January 2017 without touching operational reserves.
b. There is $16,851 in the long term reserve.
c. We have $5,699 in operational reserve.
2. Situation with the bookkeeper has improved but we’re still looking at options to prevent performance lapses in future years.
3. Audit has commenced. Engagement letter was shared with the board.
4. Preliminary budget for 2017 will be shared with the membership by inclusion in the Quarter 4 newsletter. Amendments may be made prior to the ratification vote depending on financial situation through the remainder of the current year.
MAINTENANCE COMMITTEE REPORT
1. Trelstad Tree Service removed 15 problem birch trees. With Skinner’s help a reduced bill was negotiated so we ended up paying less than $2,500 for the entire job, rather than $250 per tree.
2. Discussed options for watermarks on the fence.
3. Decided to postpone application of new play chips until early spring 2017 so the new chips arrive just as the heavy usage season begins.
4. Discussed options for sprinkler system improvements.
5. Chain link fence along south border of NE corner detention pond will likely be postponed until 2017 as well as our sprinkler controller improvement project.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Several requests from homeowners.
a. Woods – Pavers to replace sunken concrete walkway, approved and job completed.
b. Gregg – Paint color request denied with suggestions for a more muted blue color.
c. Bean – Paint colors for house approved.
d. Meabon – Roof replacement with Presidential TL approved. Job may not commence for some time if current roof holds up.
e. Wells – Roof replacement previously approved. Proposed paint colors approved.
2. Complaints, CC&R violations
a. Letters still need to be sent on a small number of chronically problematic landscapes.
b. Owner on 158th Street has removed unsightly weeds from concrete driveway but still has some weed situations to address. Owner is cooperating and making progress.
OLD BUSINESS
NEW BUSINESS
1. Discussion of youth sports group wanting to use boat park ball field for practice. Still need insurance documentation before reservation will be approved.
2. Member has shared that he was disappointed that the architectural control committee would simply advise people they must comply with county setback rules when approving sheds and other structures rather than deny HOA approval for the proposed projects. Pros and cons of policy change discussed and no change will be made at this time.
MEETING ADJOURNED AT 7:50PM.
__________________________
Steve Yandl, Secretary