MINUTES OF THE ANNUAL HOA MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY MAY 2, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:00pm in the library at Totem Falls Elementary School. Present were directors Suzan Miller, Steve Yandl, Rick Sallee, Tim Day, Tom Mooney and Ralph Kouri. Also present were members/homeowners Jerry and Karen Davis, Craig Walker, Elyce Newton, Pat Olafson, Gary Maynard and Alexis Hancock, Kyle Woods and Stephen Miller.
2. Minutes of the March 2017 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $88,223 in the checking account (operational funds).
b. There is $16,873 in the long-term reserve.
c. We have $5,700 in operational reserve.
d. A transfer of $18,525 will be made from operating fund to the long-term reserve.
2. A third round of late invoices has been mailed out. Three owners have not paid 2017 dues and two of those also owe from previous years. One owner who has paid 2017 dues owes for several previous years. Six owe small amounts because there payments were late and they failed to pay the full interest charges.
3. Treasurer still working on assuming bookkeeping duties.
4. Plans to consult lawyer over filing suit to foreclose on some of the liens was shared. No objections or concerns raised by the board or attending members.
MAINTENANCE COMMITTEE REPORT
1. Fence along south edge of detention pond in NE corner to be replaced after we get quote from Town & Country Fence. Adjacent owner asked to be alerted as to schedule. Owner has concerns about alders adjacent to fence line but the trees don’t appear to be hazardous now.
2. Getting quotes to blow in play chips. Sixty cubic yards should increase depth in 3 tot areas 6 inches.
3. We will be investigating concerns over possibly hazardous trees in our greenbelt areas.
4. Plan for the current year is to upgrade 3 of the locking mailbox units; more if older units become unusable.
5. Water was improperly turned on for sprinklers at the boat park wasting about $170 of water. Steps will be taken to prevent this in the future. Backflow certifications ordered for all 4 meters.
6. Drainage work (repairs) and augmentation of gravel to be done at boat park in the next 2 months.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Maynard – Shed plan approved. Fence addition approved.
b. Bask – New roof in Presidential TL approved.
c. Mihalik – Addition to fence approved.
d. Holtgeerts – Preliminary plan for outdoor living space approved. Final plan will need to be reviewed but approval is assured if the proposed parameters remain the same.
e. Day (Kerry and Jeff) – Proposed gazebo not approved but options for approval were provided. Proposal for a “remote awning” require clarification before ruling on approval.
f. Benson – Shed approved.
g. Scott – Paint color approved.
h. Brown and Newton – Paint colors were initially not approved. Elyce Newton asked to appeal. After review and discussion, the proposed color scheme (colors on ACC file) was approved.
2. Complaints, CC&R violations
a. Several complaints over extended or repeated parking of boats, trailers or RVs in clear view.
b. Recap of neighbor dispute over youngsters using airsoft guns in yards and unapproved tree structures. Steve Yandl to follow through and confirm neighbor not in CC&R compliance does become compliant.
OLD BUSINESS
1. About a dozen ballots received already for election of new board members.
NEW BUSINESS
1. Steve Yandl discussed status of the commercial property along Cathcart which appears to be the planned location of 17 townhomes.
2. Steve Yandl asked those present for their thoughts on how long HOA records of different types should be retained. Directors and officers will discuss the matter next month.
MEETING ADJOURNED AT 7:55PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY MAY 2, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:00pm in the library at Totem Falls Elementary School. Present were directors Suzan Miller, Steve Yandl, Rick Sallee, Tim Day, Tom Mooney and Ralph Kouri. Also present were members/homeowners Jerry and Karen Davis, Craig Walker, Elyce Newton, Pat Olafson, Gary Maynard and Alexis Hancock, Kyle Woods and Stephen Miller.
2. Minutes of the March 2017 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $88,223 in the checking account (operational funds).
b. There is $16,873 in the long-term reserve.
c. We have $5,700 in operational reserve.
d. A transfer of $18,525 will be made from operating fund to the long-term reserve.
2. A third round of late invoices has been mailed out. Three owners have not paid 2017 dues and two of those also owe from previous years. One owner who has paid 2017 dues owes for several previous years. Six owe small amounts because there payments were late and they failed to pay the full interest charges.
3. Treasurer still working on assuming bookkeeping duties.
4. Plans to consult lawyer over filing suit to foreclose on some of the liens was shared. No objections or concerns raised by the board or attending members.
MAINTENANCE COMMITTEE REPORT
1. Fence along south edge of detention pond in NE corner to be replaced after we get quote from Town & Country Fence. Adjacent owner asked to be alerted as to schedule. Owner has concerns about alders adjacent to fence line but the trees don’t appear to be hazardous now.
2. Getting quotes to blow in play chips. Sixty cubic yards should increase depth in 3 tot areas 6 inches.
3. We will be investigating concerns over possibly hazardous trees in our greenbelt areas.
4. Plan for the current year is to upgrade 3 of the locking mailbox units; more if older units become unusable.
5. Water was improperly turned on for sprinklers at the boat park wasting about $170 of water. Steps will be taken to prevent this in the future. Backflow certifications ordered for all 4 meters.
6. Drainage work (repairs) and augmentation of gravel to be done at boat park in the next 2 months.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Maynard – Shed plan approved. Fence addition approved.
b. Bask – New roof in Presidential TL approved.
c. Mihalik – Addition to fence approved.
d. Holtgeerts – Preliminary plan for outdoor living space approved. Final plan will need to be reviewed but approval is assured if the proposed parameters remain the same.
e. Day (Kerry and Jeff) – Proposed gazebo not approved but options for approval were provided. Proposal for a “remote awning” require clarification before ruling on approval.
f. Benson – Shed approved.
g. Scott – Paint color approved.
h. Brown and Newton – Paint colors were initially not approved. Elyce Newton asked to appeal. After review and discussion, the proposed color scheme (colors on ACC file) was approved.
2. Complaints, CC&R violations
a. Several complaints over extended or repeated parking of boats, trailers or RVs in clear view.
b. Recap of neighbor dispute over youngsters using airsoft guns in yards and unapproved tree structures. Steve Yandl to follow through and confirm neighbor not in CC&R compliance does become compliant.
OLD BUSINESS
1. About a dozen ballots received already for election of new board members.
NEW BUSINESS
1. Steve Yandl discussed status of the commercial property along Cathcart which appears to be the planned location of 17 townhomes.
2. Steve Yandl asked those present for their thoughts on how long HOA records of different types should be retained. Directors and officers will discuss the matter next month.
MEETING ADJOURNED AT 7:55PM.
__________________________
Steve Yandl, Secretary