MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY JUNE 6, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:04pm. Present were Suzan Miller, Steve Yandl, Rick Sallee and Nicole Klages.
2. Minutes of the May 2017 (annual) meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $5,418 in the checking account (operational funds).
b. There is $16,868 in the long-term reserve.
c. We have $5,701 in operational reserve.
2. Final late invoices prior to the recording of a lien have been mailed. A very small number of owners failed to pay all interest owed and those interest charges will simply be invoiced along with the 2018 assessment unless paid sooner.
3. Met for 5 minutes in executive session.
a. Information regarding 1 homeowner in the foreclosure process who recently declared bankruptcy. HOA is owed several years of assessments, interest and admin fees from this owner.
b. No actions needed to be voted on in open session.
4. Treasurer still working on assuming bookkeeping duties.
MAINTENANCE COMMITTEE REPORT
1. Backflow Certifications completed.
2. Skinner to add several yards of 5/8 gravel near backstop at boat park to augment what is already there.
3. Still need to find landscape supplier to blow in additional wood chips in play areas.
4. Issue with photo- sensor at boat park. With new LED we’re not wasting much electricity but we still need to get the electrician out to evaluate and repair.
5. Still need to get Town and Country out for a price on chain link fence for south edge of detention pond in NE corner.
6. Plan is to do 5 mailbox upgrades this year with funds out of the capital reserve.
7. Several calls on hazardous trees. Will be giving ‘Kenny Tree’ a call to see if there service and pricing suits us as our current tree company is out of Maple Valley (not a big deal for large jobs but not cost effective for a tree or two).
8. Turf’s Up is getting out of herbicide pesticide business. They’ve suggested Washington Tree and Lawn care as a replacement.
9. Kelli Will was pleased that Rick and Tom went to her place and cleared a fallen tree branch from her yard. Need to keep an eye on the condition of greenbelt trees behind that lot.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Edwards – Paint colors approved.
b. McBride – Paint colors approved.
c. Morrissey – Inquired about a paint palette. She will submit colors for approval later.
d. Maynard – Addition to current fence approved.
e. Blume – Roof replacement in Presidential TL approved. Revert patio cover to clear roof with white wood trim and wood trimmed posts approved.
f. Noorfeshan – Roof replacement in Presidential TL approved.
g. Roberge – Patio cover (house extension over patio) approved.
2. Complaints, CC&R violations
a. Written complaints on specific yards were discussed. All were justified and letters will be sent.
b. Randolph – Complaint regarding the hours owners and their contractors opt to perform noisy maintenance on a routine basis. Little the HOA can do when county noise ordinance is being observed but we can put an article in the newsletter encouraging but not mandating more courtesy.
c. Excessive parking of boats and RVs in front of houses continues to be a problem.
d. Still remnants of treehouse/kids tree suspended play items at Ness house; notice of non-compliance with 5-day deadline before $25/day fines to be sent.
OLD BUSINESS
1. Election of new directors completed.
a. Tim Day – 94
b. Nicole Klages – 89
c. Ralph Kouri – 90
d. Suzan Miller – 89
e. Tom Mooney – 93
f. Rick Sallee – 92
g. Steve Yandl - 98
NEW BUSINESS
1. Officers remain the same; Suzan Miller is president and Steve Yandl is secretary and treasurer. Steve Yandl remains chairman of the architectural control committee and maintenance committee.
2. Discussion and decision on the length of time to store HOA documents. Results to be incorporated into HOA bylaws.
a. Governing Documents – Indefinitely.
b. Meeting Minutes – Indefinitely.
c. Financial Records – Seven (7) years
d. Ballots and documents supporting the Minutes – Two (2) years
e. Requests and either approvals or denials by the architectural control committee – 5 years (or longer if deemed appropriate by the committee).
3. Jill Kreek indicated possible interest in handling yard of merit. No arm twisting but it would be great to get this program up and running again.
MEETING ADJOURNED AT 8:15PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY JUNE 6, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:04pm. Present were Suzan Miller, Steve Yandl, Rick Sallee and Nicole Klages.
2. Minutes of the May 2017 (annual) meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $5,418 in the checking account (operational funds).
b. There is $16,868 in the long-term reserve.
c. We have $5,701 in operational reserve.
2. Final late invoices prior to the recording of a lien have been mailed. A very small number of owners failed to pay all interest owed and those interest charges will simply be invoiced along with the 2018 assessment unless paid sooner.
3. Met for 5 minutes in executive session.
a. Information regarding 1 homeowner in the foreclosure process who recently declared bankruptcy. HOA is owed several years of assessments, interest and admin fees from this owner.
b. No actions needed to be voted on in open session.
4. Treasurer still working on assuming bookkeeping duties.
MAINTENANCE COMMITTEE REPORT
1. Backflow Certifications completed.
2. Skinner to add several yards of 5/8 gravel near backstop at boat park to augment what is already there.
3. Still need to find landscape supplier to blow in additional wood chips in play areas.
4. Issue with photo- sensor at boat park. With new LED we’re not wasting much electricity but we still need to get the electrician out to evaluate and repair.
5. Still need to get Town and Country out for a price on chain link fence for south edge of detention pond in NE corner.
6. Plan is to do 5 mailbox upgrades this year with funds out of the capital reserve.
7. Several calls on hazardous trees. Will be giving ‘Kenny Tree’ a call to see if there service and pricing suits us as our current tree company is out of Maple Valley (not a big deal for large jobs but not cost effective for a tree or two).
8. Turf’s Up is getting out of herbicide pesticide business. They’ve suggested Washington Tree and Lawn care as a replacement.
9. Kelli Will was pleased that Rick and Tom went to her place and cleared a fallen tree branch from her yard. Need to keep an eye on the condition of greenbelt trees behind that lot.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Edwards – Paint colors approved.
b. McBride – Paint colors approved.
c. Morrissey – Inquired about a paint palette. She will submit colors for approval later.
d. Maynard – Addition to current fence approved.
e. Blume – Roof replacement in Presidential TL approved. Revert patio cover to clear roof with white wood trim and wood trimmed posts approved.
f. Noorfeshan – Roof replacement in Presidential TL approved.
g. Roberge – Patio cover (house extension over patio) approved.
2. Complaints, CC&R violations
a. Written complaints on specific yards were discussed. All were justified and letters will be sent.
b. Randolph – Complaint regarding the hours owners and their contractors opt to perform noisy maintenance on a routine basis. Little the HOA can do when county noise ordinance is being observed but we can put an article in the newsletter encouraging but not mandating more courtesy.
c. Excessive parking of boats and RVs in front of houses continues to be a problem.
d. Still remnants of treehouse/kids tree suspended play items at Ness house; notice of non-compliance with 5-day deadline before $25/day fines to be sent.
OLD BUSINESS
1. Election of new directors completed.
a. Tim Day – 94
b. Nicole Klages – 89
c. Ralph Kouri – 90
d. Suzan Miller – 89
e. Tom Mooney – 93
f. Rick Sallee – 92
g. Steve Yandl - 98
NEW BUSINESS
1. Officers remain the same; Suzan Miller is president and Steve Yandl is secretary and treasurer. Steve Yandl remains chairman of the architectural control committee and maintenance committee.
2. Discussion and decision on the length of time to store HOA documents. Results to be incorporated into HOA bylaws.
a. Governing Documents – Indefinitely.
b. Meeting Minutes – Indefinitely.
c. Financial Records – Seven (7) years
d. Ballots and documents supporting the Minutes – Two (2) years
e. Requests and either approvals or denials by the architectural control committee – 5 years (or longer if deemed appropriate by the committee).
3. Jill Kreek indicated possible interest in handling yard of merit. No arm twisting but it would be great to get this program up and running again.
MEETING ADJOURNED AT 8:15PM.
__________________________
Steve Yandl, Secretary