MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY OCTOBER 3, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:05pm. Present were Suzan Miller, Steve Yandl, Rick Sallee, Tim Day and Ralph Kouri.
2. Minutes of the September 2017 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $56,349 in the checking account (operational funds).
b. There is $16,877 in the long-term reserve.
c. We have $5,702 in operational reserve.
2. Update on situation where one member has declared bankruptcy and a payment plan is being established by the court.
3. The auditor has been contacted and we’re commencing the audit of 2016 financial records.
4. Federal tax form has been signed and sent to the IRS (due Oct 16, extension requested earlier).
5. Director’s and Officer’s insurance policy has been renewed.
MAINTENANCE COMMITTEE REPORT
1. Board was pleased with repairs done on tube slide at the boat park by a generous Gold Creek 1 resident.
2. There is a water issue in the area surrounding the boat toy where problem drainage leads to floating wood chips. The suggestion was made that we hold off on adding chips at the boat park pending investigation of this issue and just add chips to the tot play area on 72nd Drive.
3. There appears to be valve or controller problems with one or more sprinkler zones along Snohomish Cascade Drive. We will have repairs done prior to shut down and blow out of the sprinklers so we don’t carry this problem over into 2018.
4. Issue with photo- sensor at boat park. With new LED we’re not wasting much electricity but we still need to get the electrician out to evaluate and repair.
5. We discussed concerns raised by Rick Sallee at the previous meeting regarding Skinner’s contract performance. The current Skinner contract includes an increase of 1.5% at the end of 2017 and ends December 2018. The suggestion was made for board members to take a critical look at the common areas of other nearby HOA’s to get a sense of what the customary level of performance is as well as looking at our own grounds. Some terms of the contract were reviewed to make sure board and membership are not insisting that Skinner Landscape be judged on criteria they are not actually accountable for.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Brane/Satterthwaite – Preliminary discussion of shed plans. Final plans not yet submitted.
b. Reynolds – New landscape work and paint colors approved.
c. Sargent – Roof replacement with Presidential TL approved.
d. Maynard – Front porch roof extension approved. Roof replacement approved. New fence sections approved.
e. Meldrom – Roof replacement in Presidential TL approved.
f. Nicholson – Verified that CertainTeed Presidential was an acceptable option for roof replacement. Will be requesting specific approval after bid review.
2. Complaints, CC&R violations
a. Written complaints on specific yards were discussed. All were justified and letters will be sent.
b. Complaint on improperly managed compost pile with food waste an attractant for rats, raccoons and other undesirable wildlife. Letter will be sent.
c. Legal but inconsiderate curbside parking complaints discussed.
OLD BUSINESS
NEW BUSINESS
MEETING ADJOURNED AT 8:10PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY OCTOBER 3, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:05pm. Present were Suzan Miller, Steve Yandl, Rick Sallee, Tim Day and Ralph Kouri.
2. Minutes of the September 2017 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $56,349 in the checking account (operational funds).
b. There is $16,877 in the long-term reserve.
c. We have $5,702 in operational reserve.
2. Update on situation where one member has declared bankruptcy and a payment plan is being established by the court.
3. The auditor has been contacted and we’re commencing the audit of 2016 financial records.
4. Federal tax form has been signed and sent to the IRS (due Oct 16, extension requested earlier).
5. Director’s and Officer’s insurance policy has been renewed.
MAINTENANCE COMMITTEE REPORT
1. Board was pleased with repairs done on tube slide at the boat park by a generous Gold Creek 1 resident.
2. There is a water issue in the area surrounding the boat toy where problem drainage leads to floating wood chips. The suggestion was made that we hold off on adding chips at the boat park pending investigation of this issue and just add chips to the tot play area on 72nd Drive.
3. There appears to be valve or controller problems with one or more sprinkler zones along Snohomish Cascade Drive. We will have repairs done prior to shut down and blow out of the sprinklers so we don’t carry this problem over into 2018.
4. Issue with photo- sensor at boat park. With new LED we’re not wasting much electricity but we still need to get the electrician out to evaluate and repair.
5. We discussed concerns raised by Rick Sallee at the previous meeting regarding Skinner’s contract performance. The current Skinner contract includes an increase of 1.5% at the end of 2017 and ends December 2018. The suggestion was made for board members to take a critical look at the common areas of other nearby HOA’s to get a sense of what the customary level of performance is as well as looking at our own grounds. Some terms of the contract were reviewed to make sure board and membership are not insisting that Skinner Landscape be judged on criteria they are not actually accountable for.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Brane/Satterthwaite – Preliminary discussion of shed plans. Final plans not yet submitted.
b. Reynolds – New landscape work and paint colors approved.
c. Sargent – Roof replacement with Presidential TL approved.
d. Maynard – Front porch roof extension approved. Roof replacement approved. New fence sections approved.
e. Meldrom – Roof replacement in Presidential TL approved.
f. Nicholson – Verified that CertainTeed Presidential was an acceptable option for roof replacement. Will be requesting specific approval after bid review.
2. Complaints, CC&R violations
a. Written complaints on specific yards were discussed. All were justified and letters will be sent.
b. Complaint on improperly managed compost pile with food waste an attractant for rats, raccoons and other undesirable wildlife. Letter will be sent.
c. Legal but inconsiderate curbside parking complaints discussed.
OLD BUSINESS
NEW BUSINESS
MEETING ADJOURNED AT 8:10PM.
__________________________
Steve Yandl, Secretary