MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY NOVEMBER 7, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Steve Yandl called the meeting to order at 7:00pm. Present were Steve Yandl, Rick Sallee, Tim Day, Tom Mooney and Nicole Klages. Brian Skinner of Skinner Landscape Service arrived later in the meeting to respond to board concerns raised at previous meetings.
2. Minutes of the October 2017 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $44,031 in the checking account (operational funds). Approximately $12k is owed to the long-term reserve ($18.5k less $3k spent on mailboxes and $3.5k on fence)
b. There is $16,877 in the long-term reserve.
c. We have $5,702 in operational reserve.
2. Update on situation where one member has declared bankruptcy and a payment plan is being established by the court.
3. The auditor received our financial records and commenced the audit of 2016 financial records.
4. Budget for 2018 to be presented and reviewed next meeting. Preliminary analysis suggests dues will remain at $400 per member.
MAINTENANCE COMMITTEE REPORT
1. Play chips have yet to be ordered. If we do add chips to play areas in 2017 it will only be at the tot area on 72nd Ave as we need to address water drainage first in the tot areas at the boat park.
2. Issue with photo- sensor at boat park. With new LED we’re not wasting much electricity, but we still need to get the electrician out to evaluate and repair.
3. Concerns from new resident, Gowin, regarding water getting into their mailbox. Will consider that unit for replacement in the next year.
4. Brian Skinner addressed the board and asked for questions or additional concerns regarding perceived performance issues on contract maintenance.
a. Brian pointed out that he is an ISA certified arborist, certified master gardener and holds degrees in horticulture. The HOA has roughly two decades of history with Skinner Landscape Service and been able to work through short term glitches in the past with the property being maintained in generally good condition over that time frame.
b. Brian asked that if a special event is planned for a common area such as the boat park that we give him notice, so he can adjust the schedule that week and make sure maintenance is done just before the planned event rather than many days before.
c. Contract calls for edging every other week, not weekly.
d. Because of increased use of common areas (much of it from nonresidents), there is an increase in vandalism, litter (including used syringes and condoms), pet waste, damage from fireworks, etc. there is an increased burden on landscape crews that isn’t part of their contract.
e. Over the years, the company has provided many noncontract services at no charge, such as weekend visits to shut down damaged sprinkler system, herbicide treatment along sidewalks and curbs, tilling and leveling of the baseball field infield, retrieved large abandoned garbage items from common areas for disposal and cut back native growth trees where the trimming was within the scope of their license. Brian Skinner has also acted as liaison with certain other contracts for pesticide application, tree cutting etc.
f. Pointed out the extent of services in the contract, much of it not obvious unless it wasn’t done. Pointed out the fact that the sprinkler system being made up of so many isolated battery-operated controllers, something as simple as blowing out the lines each year is a far more involved task than it might seem on the surface.
g. Provided some comparisons of what we’re getting for our money compared to nearby HOAs like The Falls. Brian also pointed out that maintenance of a common area open to everyone is significantly more challenging that maintaining residential parcels where outside visitors can be excluded and use limited.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Maynard – Fence addition approved. Concerns of adjacent neighbor regarding height needed to be addressed but fence is compliant with CC&Rs and approved.
b. Larsen – Minor tree removals approved.
c. Nicholson – Roof replacement with Presidential TL approved.
2. Complaints, CC&R violations
a. Written complaints on specific yards were discussed. All were justified and letters will be sent.
b. Complaint on improperly managed compost pile with food waste an attractant for rats, raccoons and other undesirable wildlife. Letter will be sent.
c. Legal but inconsiderate curbside parking complaints discussed.
OLD BUSINESS
NEW BUSINESS
1. Concerns from a homeowner regarding suspicious vehicle activity at the boat park in the evening. Did some brainstorming on how to address that and other crime issues safely.
MEETING ADJOURNED AT 8:05PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY NOVEMBER 7, 2017
CALL TO ORDER / PRESENTATION OF MINUTES
1. Steve Yandl called the meeting to order at 7:00pm. Present were Steve Yandl, Rick Sallee, Tim Day, Tom Mooney and Nicole Klages. Brian Skinner of Skinner Landscape Service arrived later in the meeting to respond to board concerns raised at previous meetings.
2. Minutes of the October 2017 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $44,031 in the checking account (operational funds). Approximately $12k is owed to the long-term reserve ($18.5k less $3k spent on mailboxes and $3.5k on fence)
b. There is $16,877 in the long-term reserve.
c. We have $5,702 in operational reserve.
2. Update on situation where one member has declared bankruptcy and a payment plan is being established by the court.
3. The auditor received our financial records and commenced the audit of 2016 financial records.
4. Budget for 2018 to be presented and reviewed next meeting. Preliminary analysis suggests dues will remain at $400 per member.
MAINTENANCE COMMITTEE REPORT
1. Play chips have yet to be ordered. If we do add chips to play areas in 2017 it will only be at the tot area on 72nd Ave as we need to address water drainage first in the tot areas at the boat park.
2. Issue with photo- sensor at boat park. With new LED we’re not wasting much electricity, but we still need to get the electrician out to evaluate and repair.
3. Concerns from new resident, Gowin, regarding water getting into their mailbox. Will consider that unit for replacement in the next year.
4. Brian Skinner addressed the board and asked for questions or additional concerns regarding perceived performance issues on contract maintenance.
a. Brian pointed out that he is an ISA certified arborist, certified master gardener and holds degrees in horticulture. The HOA has roughly two decades of history with Skinner Landscape Service and been able to work through short term glitches in the past with the property being maintained in generally good condition over that time frame.
b. Brian asked that if a special event is planned for a common area such as the boat park that we give him notice, so he can adjust the schedule that week and make sure maintenance is done just before the planned event rather than many days before.
c. Contract calls for edging every other week, not weekly.
d. Because of increased use of common areas (much of it from nonresidents), there is an increase in vandalism, litter (including used syringes and condoms), pet waste, damage from fireworks, etc. there is an increased burden on landscape crews that isn’t part of their contract.
e. Over the years, the company has provided many noncontract services at no charge, such as weekend visits to shut down damaged sprinkler system, herbicide treatment along sidewalks and curbs, tilling and leveling of the baseball field infield, retrieved large abandoned garbage items from common areas for disposal and cut back native growth trees where the trimming was within the scope of their license. Brian Skinner has also acted as liaison with certain other contracts for pesticide application, tree cutting etc.
f. Pointed out the extent of services in the contract, much of it not obvious unless it wasn’t done. Pointed out the fact that the sprinkler system being made up of so many isolated battery-operated controllers, something as simple as blowing out the lines each year is a far more involved task than it might seem on the surface.
g. Provided some comparisons of what we’re getting for our money compared to nearby HOAs like The Falls. Brian also pointed out that maintenance of a common area open to everyone is significantly more challenging that maintaining residential parcels where outside visitors can be excluded and use limited.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Maynard – Fence addition approved. Concerns of adjacent neighbor regarding height needed to be addressed but fence is compliant with CC&Rs and approved.
b. Larsen – Minor tree removals approved.
c. Nicholson – Roof replacement with Presidential TL approved.
2. Complaints, CC&R violations
a. Written complaints on specific yards were discussed. All were justified and letters will be sent.
b. Complaint on improperly managed compost pile with food waste an attractant for rats, raccoons and other undesirable wildlife. Letter will be sent.
c. Legal but inconsiderate curbside parking complaints discussed.
OLD BUSINESS
NEW BUSINESS
1. Concerns from a homeowner regarding suspicious vehicle activity at the boat park in the evening. Did some brainstorming on how to address that and other crime issues safely.
MEETING ADJOURNED AT 8:05PM.
__________________________
Steve Yandl, Secretary