MINUTES OF THE ANNUAL HOA MEETING FOR 2018
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY MAY 1, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:00pm in the library at Totem Falls Elementary School. Present were directors Suzan Miller, Steve Yandl, Tim Day, and Nicole Klages. Also present were members/homeowners Jerry and Karen Davis, Jonny Keener, John and Missy Alleman, Connie Limesand and Bill Steenis.
2. There was a quorum of board members, not a quorum of members but the board holds sufficient proxies from members to make a quorum.
3. Minutes of the March 2018 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $109,807 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,703 in operational reserve.
d. A transfer of $18,525 will be made from operating fund to the long-term reserve.
2. A third round of late invoices has been mailed out. Three owners have not paid 2018 dues, one of them owes for previous years. One owner owes half of 2019 assessment. Four owe small amounts because their payments were late and they failed to pay the full interest charges.
MAINTENANCE COMMITTEE REPORT
1. Play chips will be added to the play area on 72nd Drive as soon as possible but there is too much trapped water in the play areas at the boat park to make adding chips sensible. Once the areas drain, chip addition will be considered.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We will be investigating concerns over possibly hazardous trees in our greenbelt areas.
4. We’re investigating to see if we can install bollards to close off the parking area at the boat park, at least after dark unless a special event is planned.
5. Feedback that we might want to consider removal of some play equipment and set our recreational areas as more passive parks with picnic tables and play areas but limiting the climbing structures.
6. Backflow certification is due on our 4 meters.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Kassebaum – Roof replacement with IKO Armourshake shingles in ‘Shadow Black’ color approved but as an ACC variance based on the fact that there were no completed installations close by for review although samples and pictures suggest the product will look good once installed. After installation, board will review and determine if this product should be included in our list of reviewed and acceptable product options.
b. Kaas – Roof replacement approved.
c. Cheeng – Inquired about shed siding materials and was informed plastic would not be acceptable.
d. Weber, David – Roof replacement with Presidential shakes approved.
e. Eggenberger – Fence replacement approved.
f. Granger – Roof replacement with Presidential shakes approved.
g. Kreek – Removal of two back yard trees approved.
2. Complaints, CC&R violations
a. Several situations of chronic landscape neglect will be addressed.
OLD BUSINESS
1. Half a dozen ballots received already for election of new board members but ballots were just mailed and members have all of May to send in ballots.
NEW BUSINESS
1. Karen Davis pointed out that the street sign near their property had been down for some time. Steve Yandl will contact Public Works and have the sign repaired.
2. Connie Limesand inquired about the option to use Hardy Plank manufactured wood for siding and outdoor house elements. The board would be open to the architectural control committee granting variances but felt the long term solution should be an amendment to the CC&Rs (which isn’t a quick or easy process).
MEETING ADJOURNED AT 7:50PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY MAY 1, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Suzan Miller called the meeting to order at 7:00pm in the library at Totem Falls Elementary School. Present were directors Suzan Miller, Steve Yandl, Tim Day, and Nicole Klages. Also present were members/homeowners Jerry and Karen Davis, Jonny Keener, John and Missy Alleman, Connie Limesand and Bill Steenis.
2. There was a quorum of board members, not a quorum of members but the board holds sufficient proxies from members to make a quorum.
3. Minutes of the March 2018 meeting were presented and unanimously approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $109,807 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,703 in operational reserve.
d. A transfer of $18,525 will be made from operating fund to the long-term reserve.
2. A third round of late invoices has been mailed out. Three owners have not paid 2018 dues, one of them owes for previous years. One owner owes half of 2019 assessment. Four owe small amounts because their payments were late and they failed to pay the full interest charges.
MAINTENANCE COMMITTEE REPORT
1. Play chips will be added to the play area on 72nd Drive as soon as possible but there is too much trapped water in the play areas at the boat park to make adding chips sensible. Once the areas drain, chip addition will be considered.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We will be investigating concerns over possibly hazardous trees in our greenbelt areas.
4. We’re investigating to see if we can install bollards to close off the parking area at the boat park, at least after dark unless a special event is planned.
5. Feedback that we might want to consider removal of some play equipment and set our recreational areas as more passive parks with picnic tables and play areas but limiting the climbing structures.
6. Backflow certification is due on our 4 meters.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Requests from homeowners for project approvals.
a. Kassebaum – Roof replacement with IKO Armourshake shingles in ‘Shadow Black’ color approved but as an ACC variance based on the fact that there were no completed installations close by for review although samples and pictures suggest the product will look good once installed. After installation, board will review and determine if this product should be included in our list of reviewed and acceptable product options.
b. Kaas – Roof replacement approved.
c. Cheeng – Inquired about shed siding materials and was informed plastic would not be acceptable.
d. Weber, David – Roof replacement with Presidential shakes approved.
e. Eggenberger – Fence replacement approved.
f. Granger – Roof replacement with Presidential shakes approved.
g. Kreek – Removal of two back yard trees approved.
2. Complaints, CC&R violations
a. Several situations of chronic landscape neglect will be addressed.
OLD BUSINESS
1. Half a dozen ballots received already for election of new board members but ballots were just mailed and members have all of May to send in ballots.
NEW BUSINESS
1. Karen Davis pointed out that the street sign near their property had been down for some time. Steve Yandl will contact Public Works and have the sign repaired.
2. Connie Limesand inquired about the option to use Hardy Plank manufactured wood for siding and outdoor house elements. The board would be open to the architectural control committee granting variances but felt the long term solution should be an amendment to the CC&Rs (which isn’t a quick or easy process).
MEETING ADJOURNED AT 7:50PM.
__________________________
Steve Yandl, Secretary