MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY JULY 3, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Steve Yandl called the meeting to order at 7:00pm. Present were Steve Yandl, John Parkin and Bill Steenis. This was sufficient for a quorum.
2. Minutes of the annual meeting in May were reviewed and approved.
3. Election results shared.
a. There were 87 ballots received so there was a quorum.
b. Directors (governors) elected by the membership.
i. Tim Day
ii. Nicole Klages
iii. Ralph Kouri
iv. John Parkin
v. Steve Yandl
vi. Jon Eggenberger
vii. Bill Steenis
c. Resignations and adjustments. The board will seek to find replacements willing to complete the terms for the two elected homeowners who resigned.
i. Ralph Kouri resigned
ii. Jon Eggenberger resigned
d. Officers elected
i. Nicole Klages was elected president.
ii. John Parkin was elected vice president
iii. Steve Yandl was elected secretary and treasurer.
e. Unanimous agreement that for the time being, Steve Yandl remains chairman of the architectural control committee and in charge of maintenance.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $105,158 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,703 in operational reserve.
d. A transfer of $18,525 will be made from operating fund to the long-term reserve.
2. With new board members, we need a new signature card at Heritage Bank. The new signature card will include; Steve Yandl, Nicole Klages, Tim Day, John Parkin and Bill Steenis.
3. Steve Yandl will attempt to complete updates to the reserve analysis for review and approval at the August meeting.
4. Jenderuss had requested an extension on completing HOA taxes and is currently working on completing them.
5. Audit of 2017 finances will be initiated as soon as possible after reserve analysis has been updated.
MAINTENANCE COMMITTEE REPORT
1. Play chips will be added to the play area on 72nd Drive as soon as possible but there is too much trapped water in the play areas at the boat park to make adding chips sensible. Once the areas drain, chip addition will be considered.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We will be investigating concerns over possibly hazardous trees in our greenbelt areas.
4. We’re investigating to see if we can install bollards to close off the parking area at the boat park, at least after dark unless a special event is planned.
5. Silver Lake Water has been sending notices that backflow certification is needed on our 4 meters. The request has been made for A-Bat (Ron King) to do the work and the new forms have been faxed to him.
6. Washington Tree and Lawn has not responded to email inquiries on when they will complete moss control, weed control and grub control. Steve Yandl will phone the office to get status and see when we can get services scheduled.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. There was no June meeting (no quorum) so an email vote was conducted with regard to adding IKO Armourshake shingles to our list of approved products. The vote was affirmative, and the new shingles are approved as of this meeting.
2. Homeowner request for projects.
a. Limesand – Approval granted to use cement fiber (Hardiplank) siding material as a wrap on the pedestal structures flanking their front porch.
b. Bartsch – Paint colors approved.
c. Clark – Roof replacement with Presidential shakes approved.
d. Guffy – Touch up painting of trim approved.
e. Webb – Roof replacement approved.
f. Reynolds – Fence stain approved.
g. Harbak – AC (whole house) unit for side yard with fence surround to hide the unit and muffle sound approved.
h. Riehl – Tree removals approved.
i. Penoyer – Trim painting approved.
j. Sausman – Roof replacement approved.
k. Olafson – House painting colors approved.
l. Manzanares – Roof replacement approved.
m. Dobbins – Roof replacement approved.
n. Mooney – Roof replacement with IKO Armourshake approved, per recent board vote to add the product to our reviewed as acceptable list.
o. Barrett – Tree removal approved.
3. Complaints, CC&R violations
a. Letter went out regarding problem landscape on 67th Drive. Corrective action has been taken by the homeowner.
OLD BUSINESS
NEW BUSINESS
1. New director John Parkin shared a prepared document with several lists with ideas for HOAs, possible community events and newsletter ideas along with some ideas on CC&Rs and enforcement.
MEETING ADJOURNED AT 8:05PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY JULY 3, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Steve Yandl called the meeting to order at 7:00pm. Present were Steve Yandl, John Parkin and Bill Steenis. This was sufficient for a quorum.
2. Minutes of the annual meeting in May were reviewed and approved.
3. Election results shared.
a. There were 87 ballots received so there was a quorum.
b. Directors (governors) elected by the membership.
i. Tim Day
ii. Nicole Klages
iii. Ralph Kouri
iv. John Parkin
v. Steve Yandl
vi. Jon Eggenberger
vii. Bill Steenis
c. Resignations and adjustments. The board will seek to find replacements willing to complete the terms for the two elected homeowners who resigned.
i. Ralph Kouri resigned
ii. Jon Eggenberger resigned
d. Officers elected
i. Nicole Klages was elected president.
ii. John Parkin was elected vice president
iii. Steve Yandl was elected secretary and treasurer.
e. Unanimous agreement that for the time being, Steve Yandl remains chairman of the architectural control committee and in charge of maintenance.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $105,158 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,703 in operational reserve.
d. A transfer of $18,525 will be made from operating fund to the long-term reserve.
2. With new board members, we need a new signature card at Heritage Bank. The new signature card will include; Steve Yandl, Nicole Klages, Tim Day, John Parkin and Bill Steenis.
3. Steve Yandl will attempt to complete updates to the reserve analysis for review and approval at the August meeting.
4. Jenderuss had requested an extension on completing HOA taxes and is currently working on completing them.
5. Audit of 2017 finances will be initiated as soon as possible after reserve analysis has been updated.
MAINTENANCE COMMITTEE REPORT
1. Play chips will be added to the play area on 72nd Drive as soon as possible but there is too much trapped water in the play areas at the boat park to make adding chips sensible. Once the areas drain, chip addition will be considered.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We will be investigating concerns over possibly hazardous trees in our greenbelt areas.
4. We’re investigating to see if we can install bollards to close off the parking area at the boat park, at least after dark unless a special event is planned.
5. Silver Lake Water has been sending notices that backflow certification is needed on our 4 meters. The request has been made for A-Bat (Ron King) to do the work and the new forms have been faxed to him.
6. Washington Tree and Lawn has not responded to email inquiries on when they will complete moss control, weed control and grub control. Steve Yandl will phone the office to get status and see when we can get services scheduled.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. There was no June meeting (no quorum) so an email vote was conducted with regard to adding IKO Armourshake shingles to our list of approved products. The vote was affirmative, and the new shingles are approved as of this meeting.
2. Homeowner request for projects.
a. Limesand – Approval granted to use cement fiber (Hardiplank) siding material as a wrap on the pedestal structures flanking their front porch.
b. Bartsch – Paint colors approved.
c. Clark – Roof replacement with Presidential shakes approved.
d. Guffy – Touch up painting of trim approved.
e. Webb – Roof replacement approved.
f. Reynolds – Fence stain approved.
g. Harbak – AC (whole house) unit for side yard with fence surround to hide the unit and muffle sound approved.
h. Riehl – Tree removals approved.
i. Penoyer – Trim painting approved.
j. Sausman – Roof replacement approved.
k. Olafson – House painting colors approved.
l. Manzanares – Roof replacement approved.
m. Dobbins – Roof replacement approved.
n. Mooney – Roof replacement with IKO Armourshake approved, per recent board vote to add the product to our reviewed as acceptable list.
o. Barrett – Tree removal approved.
3. Complaints, CC&R violations
a. Letter went out regarding problem landscape on 67th Drive. Corrective action has been taken by the homeowner.
OLD BUSINESS
NEW BUSINESS
1. New director John Parkin shared a prepared document with several lists with ideas for HOAs, possible community events and newsletter ideas along with some ideas on CC&Rs and enforcement.
MEETING ADJOURNED AT 8:05PM.
__________________________
Steve Yandl, Secretary