MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY OCTOBER 2, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Nicole Klages called the meeting to order at 7:08pm. Present were Nicole Klages, Steve Yandl, John Parkin and Tim Day. This was enough for a quorum.
2. Minutes of the September meeting were reviewed and approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $87,488 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,704 in operational reserve.
d. A transfer of $31,025 will be made from operating fund to the long-term reserve. After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened). There is also a transfer of $18.525 for the current year contribution to the long-term reserve. The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.
2. With new board members, we need a new signature card at Heritage Bank. The new signature card will include; Steve Yandl, Nicole Klages, Tim Day, John Parkin and Bill Steenis. Paperwork was on hand and everyone signed except Bill Steenis who is out of town. Once we have Bill’s signature on the forms, they will be send to Heritage Bank to update our accounts.
3. Steve Yandl will attempt to complete updates to the reserve analysis for review and approval at the August meeting.
4. Audit of 2017 finances will be initiated as soon as possible after reserve analysis has been updated.
MAINTENANCE COMMITTEE REPORT
1. Reviewed the new contract proposal from Skinner Landscape Service, LLC. Brian Skinner agreed to hold increases to 3% for 2019 and 2020 on a two-year contract if we would remove aeration of turf areas and cleanup of the detention pond parcels from the included services. We will need to have those things done but possibly less frequently than we do now, and we would have the option to do some cleanup by volunteer groups or bid the work out. After discussion the new contract was unanimously approved.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We still need to get play chips spread in the play areas.
4. Nicole Klages shared some preliminary information on a group that might be able to assist in creating some replacement play equipment to take the place of aging and vandalized play equipment at our tot play areas.
5. We’re investigating to see if we can install bollards to close off the parking area at the boat park, at least after dark unless a special event is planned.
6. Kenny Tree removed our birch trees that were infested with bronze birch borer beetles for a price just under $6k with tax.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Homeowner request for projects.
a. Riehl – Paint colors approved.
b. Fleischmann – Roof replacement with Presidential shakes approved.
c. Miller – Roof replacement with Presidential TL approved.
d. Jakobsen – Paint colors for house approved.
e. Vandersanden – Back yard swing set approved.
f. Person – Roof replacement with Presidential shakes approved.
g. Manley – Roof replacement with Presidential TL shakes approved.
h. Hughey – Paint colors approved with exception of trim color which they have not yet submitted for approval.
i. Penoyer & Umetsu – Side by side lots, portions of fence to be replaced are approved as per their request. Board members will consult with Greg Penoyer to assure any needed measures to prevent erosion of trail with pavers and gravel isn’t compromised by removal and replacement of several of the fence posts.
2. Complaints, CC&R violations
a. Steve Yandl is aware of several yard issues and parking issues and will get letters sent as he finds time.
b. Boat parking issues raised at the September meeting have been resolved. We’ll strive to remedy these issues more quickly in 2019.
OLD BUSINESS
1. Directors and Officers insurance policy has been renewed and paid for one year.
NEW BUSINESS
1. The new proposed contract was presented by Steve Yandl. The only significant change is a 3% increase in the amount of regular contract work by Skinner and a corresponding decrease in the landscape improvement line. This budget will allow us to keep the annual assessment at $400. The budget will be presented to the membership for ratification at the beginning of 2019.
MEETING ADJOURNED AT 8:20PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY OCTOBER 2, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Nicole Klages called the meeting to order at 7:08pm. Present were Nicole Klages, Steve Yandl, John Parkin and Tim Day. This was enough for a quorum.
2. Minutes of the September meeting were reviewed and approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $87,488 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,704 in operational reserve.
d. A transfer of $31,025 will be made from operating fund to the long-term reserve. After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened). There is also a transfer of $18.525 for the current year contribution to the long-term reserve. The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.
2. With new board members, we need a new signature card at Heritage Bank. The new signature card will include; Steve Yandl, Nicole Klages, Tim Day, John Parkin and Bill Steenis. Paperwork was on hand and everyone signed except Bill Steenis who is out of town. Once we have Bill’s signature on the forms, they will be send to Heritage Bank to update our accounts.
3. Steve Yandl will attempt to complete updates to the reserve analysis for review and approval at the August meeting.
4. Audit of 2017 finances will be initiated as soon as possible after reserve analysis has been updated.
MAINTENANCE COMMITTEE REPORT
1. Reviewed the new contract proposal from Skinner Landscape Service, LLC. Brian Skinner agreed to hold increases to 3% for 2019 and 2020 on a two-year contract if we would remove aeration of turf areas and cleanup of the detention pond parcels from the included services. We will need to have those things done but possibly less frequently than we do now, and we would have the option to do some cleanup by volunteer groups or bid the work out. After discussion the new contract was unanimously approved.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We still need to get play chips spread in the play areas.
4. Nicole Klages shared some preliminary information on a group that might be able to assist in creating some replacement play equipment to take the place of aging and vandalized play equipment at our tot play areas.
5. We’re investigating to see if we can install bollards to close off the parking area at the boat park, at least after dark unless a special event is planned.
6. Kenny Tree removed our birch trees that were infested with bronze birch borer beetles for a price just under $6k with tax.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Homeowner request for projects.
a. Riehl – Paint colors approved.
b. Fleischmann – Roof replacement with Presidential shakes approved.
c. Miller – Roof replacement with Presidential TL approved.
d. Jakobsen – Paint colors for house approved.
e. Vandersanden – Back yard swing set approved.
f. Person – Roof replacement with Presidential shakes approved.
g. Manley – Roof replacement with Presidential TL shakes approved.
h. Hughey – Paint colors approved with exception of trim color which they have not yet submitted for approval.
i. Penoyer & Umetsu – Side by side lots, portions of fence to be replaced are approved as per their request. Board members will consult with Greg Penoyer to assure any needed measures to prevent erosion of trail with pavers and gravel isn’t compromised by removal and replacement of several of the fence posts.
2. Complaints, CC&R violations
a. Steve Yandl is aware of several yard issues and parking issues and will get letters sent as he finds time.
b. Boat parking issues raised at the September meeting have been resolved. We’ll strive to remedy these issues more quickly in 2019.
OLD BUSINESS
1. Directors and Officers insurance policy has been renewed and paid for one year.
NEW BUSINESS
1. The new proposed contract was presented by Steve Yandl. The only significant change is a 3% increase in the amount of regular contract work by Skinner and a corresponding decrease in the landscape improvement line. This budget will allow us to keep the annual assessment at $400. The budget will be presented to the membership for ratification at the beginning of 2019.
MEETING ADJOURNED AT 8:20PM.
__________________________
Steve Yandl, Secretary