MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY NOVEMBER 6, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Nicole Klages called the meeting to order at 7:05pm. Present were Nicole Klages, Steve Yandl, John Parkin, Bill Steenis and Tim Day. This was enough for a quorum.
2. Minutes of the October meeting were reviewed and approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $74,805 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,704 in operational reserve.
d. A transfer of $31,025 will be made from operating fund to the long-term reserve. After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened). There is also a transfer of $18.525 for the current year contribution to the long-term reserve. The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.
2. The signature card has been completed at the bank.
3. Final budget was reviewed. Ballots for budget ratification will be sent out with invoices which will again be $400 for the year. Invoice/budget mailing is planned so members will receive right after January 1.
4. Audit of 2017 finances will be initiated as soon as possible after reserve analysis has been updated.
5. Review of our reserve analysis has not been completed. We are spending more slowly than anticipated in the current analysis so we should not fall short on needed funding, but we may be able to adjust contributions to the fund if the trend continues.
MAINTENANCE COMMITTEE REPORT
1. The new contract with Skinner Landscape approved last month still needs to be signed by Brian Skinner and Steve Yandl. The agreed upon changes need to be placed in an edited version of the proposed contract.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We still need to get play chips spread in the play areas.
4. Nicole Klages continues to research our options for replacement of the play equipment. If necessary, the board isn’t opposed to removing some of the existing items such as the boat toy and replacing with additional picnic tables or climbing rocks.
5. We have a contractor interested in quoting placement of bollards to control access to the parking area at the boat park.
6. Report that trash may not have been picked up at the boat park recently. Waste Management has been contacted.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Homeowner request for projects.
a. DeWolf – Removal and replacement of some turf grass and landscape plantings approved.
b. Catalano – Modification of previously approved fence replacement plan was also approved.
c. Vandersanden – Removal of unhealthy pine tree approved.
d. Blanch – Roof replacement with Presidential TL approved.
e. Eastman – Roof replacement with Presidential TL approved.
2. Complaints, CC&R violations
a. Steve Yandl is aware of several yard issues and parking issues and will get letters sent as he finds time.
b. Tariq Ahmad had a roof installed using CertainTeed Landmark shingles which are not approved. There was no approval request as required. Letter has been sent and Mr. Ahmad is making arrangements to do the roof again with an approved shingle product.
OLD BUSINESS
1. Tim Day reported that the Penoyer fence replacement along our gravel trail looked very good and the trail integrity which had been a concern of homeowner and HOA seems to have been maintained.
NEW BUSINESS
1. John Alleman has expressed an interest in serving on the board and as chairman of the architectural control committee. He was unanimously approved to fill one of our vacant positions. Steve Yandl will work with him to transition chairmanship of the ACC from Steve to John as soon as practical.
MEETING ADJOURNED AT 7:55PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY NOVEMBER 6, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Nicole Klages called the meeting to order at 7:05pm. Present were Nicole Klages, Steve Yandl, John Parkin, Bill Steenis and Tim Day. This was enough for a quorum.
2. Minutes of the October meeting were reviewed and approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $74,805 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,704 in operational reserve.
d. A transfer of $31,025 will be made from operating fund to the long-term reserve. After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened). There is also a transfer of $18.525 for the current year contribution to the long-term reserve. The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.
2. The signature card has been completed at the bank.
3. Final budget was reviewed. Ballots for budget ratification will be sent out with invoices which will again be $400 for the year. Invoice/budget mailing is planned so members will receive right after January 1.
4. Audit of 2017 finances will be initiated as soon as possible after reserve analysis has been updated.
5. Review of our reserve analysis has not been completed. We are spending more slowly than anticipated in the current analysis so we should not fall short on needed funding, but we may be able to adjust contributions to the fund if the trend continues.
MAINTENANCE COMMITTEE REPORT
1. The new contract with Skinner Landscape approved last month still needs to be signed by Brian Skinner and Steve Yandl. The agreed upon changes need to be placed in an edited version of the proposed contract.
2. We will attempt to upgrade 6 or 7 mailboxes this year using long term reserve fund.
3. We still need to get play chips spread in the play areas.
4. Nicole Klages continues to research our options for replacement of the play equipment. If necessary, the board isn’t opposed to removing some of the existing items such as the boat toy and replacing with additional picnic tables or climbing rocks.
5. We have a contractor interested in quoting placement of bollards to control access to the parking area at the boat park.
6. Report that trash may not have been picked up at the boat park recently. Waste Management has been contacted.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Homeowner request for projects.
a. DeWolf – Removal and replacement of some turf grass and landscape plantings approved.
b. Catalano – Modification of previously approved fence replacement plan was also approved.
c. Vandersanden – Removal of unhealthy pine tree approved.
d. Blanch – Roof replacement with Presidential TL approved.
e. Eastman – Roof replacement with Presidential TL approved.
2. Complaints, CC&R violations
a. Steve Yandl is aware of several yard issues and parking issues and will get letters sent as he finds time.
b. Tariq Ahmad had a roof installed using CertainTeed Landmark shingles which are not approved. There was no approval request as required. Letter has been sent and Mr. Ahmad is making arrangements to do the roof again with an approved shingle product.
OLD BUSINESS
1. Tim Day reported that the Penoyer fence replacement along our gravel trail looked very good and the trail integrity which had been a concern of homeowner and HOA seems to have been maintained.
NEW BUSINESS
1. John Alleman has expressed an interest in serving on the board and as chairman of the architectural control committee. He was unanimously approved to fill one of our vacant positions. Steve Yandl will work with him to transition chairmanship of the ACC from Steve to John as soon as practical.
MEETING ADJOURNED AT 7:55PM.
__________________________
Steve Yandl, Secretary