MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY DECEMBER 4, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Nicole Klages called the meeting to order at 7:07pm. Present were Nicole Klages, Steve Yandl, Bill Steenis and John Alleman. This was enough for a quorum.
2. Minutes of the November meeting were reviewed and approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $68,569 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,705 in operational reserve.
d. A transfer of $31,025 will be made from operating fund to the long-term reserve. After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened). There is also a transfer of $18.525 for the current year contribution to the long-term reserve. The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.
2. Invoices and budget ratification ballots will be mailed shortly after January 1. The assessment for 2019 remains at $400. We anticipate budget ratification.
3. Audit of 2017 finances has been initiated. Working around holiday schedules for auditor and bookkeeper might delay final results into next year but we will shoot to complete in 2018.
4. Review of our reserve analysis has not been completed. We are spending more slowly than anticipated in the current analysis so we should not fall short on needed funding, but we may be able to adjust contributions to the fund if the trend continues.
MAINTENANCE COMMITTEE REPORT
1. The new 2019-2020 contract as discussed at our November meeting has been signed.
2. We’re behind on our mailbox upgrades but existing old boxes are holding up for the time being.
3. We still need to get play chips spread in the play areas.
4. Nicole Klages continues to research our options for replacement of the play equipment. If necessary, the board isn’t opposed to removing some of the existing items such as the boat toy and replacing with additional picnic tables or climbing rocks.
5. We have a contractor interested in quoting placement of bollards to control access to the parking area at the boat park. Steve Yandl needs to follow up since we’ve not heard from the contractor with pricing and scheduling information.
6. There was consensus that we could get rid of the small trash containers at the boat park and rely exclusively on the Waste Management owned container in the parking area.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Homeowner request for projects.
a. Person – Gutter replacement approved.
b. Waseem Asfar for Tariq Ahmad – Checked to be certain that the plan to apply CertainTeed Presidential shakes over the unapproved Landmark shakes would be acceptable. The proposed plan was acceptable.
2. Complaints, CC&R violations
a. Tariq Ahmad had a roof installed using CertainTeed Landmark shingles which are not approved. Mr. Ahmad had a Presidential Roof applied over the Landmark shingle roof and is now in compliance.
OLD BUSINESS
1. John Alleman was introduced at the start of this meeting. He was approved to fill a board vacancy through May 2019 and hopefully will run to continue as a director in 2019/2020.
NEW BUSINESS
1. Matt Hale was unanimously approved to fill our remaining vacancy. We’ve spoken to him and he is willing to serve.
2. We unanimously agreed to cancel the January 2019 meeting as it would be on New Years Day. We may reschedule or conduct business by email should unanticipated needs arise.
MEETING ADJOURNED AT 8:05PM.
__________________________
Steve Yandl, Secretary
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M. TUESDAY DECEMBER 4, 2018
CALL TO ORDER / PRESENTATION OF MINUTES
1. Nicole Klages called the meeting to order at 7:07pm. Present were Nicole Klages, Steve Yandl, Bill Steenis and John Alleman. This was enough for a quorum.
2. Minutes of the November meeting were reviewed and approved.
TREASURER’S REPORT
1. Steve Yandl reported on current financial status.
a. Currently $68,569 in the checking account (operational funds).
b. There is $16,890 in the long-term reserve.
c. We have $5,705 in operational reserve.
d. A transfer of $31,025 will be made from operating fund to the long-term reserve. After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened). There is also a transfer of $18.525 for the current year contribution to the long-term reserve. The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.
2. Invoices and budget ratification ballots will be mailed shortly after January 1. The assessment for 2019 remains at $400. We anticipate budget ratification.
3. Audit of 2017 finances has been initiated. Working around holiday schedules for auditor and bookkeeper might delay final results into next year but we will shoot to complete in 2018.
4. Review of our reserve analysis has not been completed. We are spending more slowly than anticipated in the current analysis so we should not fall short on needed funding, but we may be able to adjust contributions to the fund if the trend continues.
MAINTENANCE COMMITTEE REPORT
1. The new 2019-2020 contract as discussed at our November meeting has been signed.
2. We’re behind on our mailbox upgrades but existing old boxes are holding up for the time being.
3. We still need to get play chips spread in the play areas.
4. Nicole Klages continues to research our options for replacement of the play equipment. If necessary, the board isn’t opposed to removing some of the existing items such as the boat toy and replacing with additional picnic tables or climbing rocks.
5. We have a contractor interested in quoting placement of bollards to control access to the parking area at the boat park. Steve Yandl needs to follow up since we’ve not heard from the contractor with pricing and scheduling information.
6. There was consensus that we could get rid of the small trash containers at the boat park and rely exclusively on the Waste Management owned container in the parking area.
ARCHITECTURAL CONTROL COMMITTEE REPORT
1. Homeowner request for projects.
a. Person – Gutter replacement approved.
b. Waseem Asfar for Tariq Ahmad – Checked to be certain that the plan to apply CertainTeed Presidential shakes over the unapproved Landmark shakes would be acceptable. The proposed plan was acceptable.
2. Complaints, CC&R violations
a. Tariq Ahmad had a roof installed using CertainTeed Landmark shingles which are not approved. Mr. Ahmad had a Presidential Roof applied over the Landmark shingle roof and is now in compliance.
OLD BUSINESS
1. John Alleman was introduced at the start of this meeting. He was approved to fill a board vacancy through May 2019 and hopefully will run to continue as a director in 2019/2020.
NEW BUSINESS
1. Matt Hale was unanimously approved to fill our remaining vacancy. We’ve spoken to him and he is willing to serve.
2. We unanimously agreed to cancel the January 2019 meeting as it would be on New Years Day. We may reschedule or conduct business by email should unanticipated needs arise.
MEETING ADJOURNED AT 8:05PM.
__________________________
Steve Yandl, Secretary