​MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M.   TUESDAY   FEBRUARY 5, 2019
 
 
CALL TO ORDER / PRESENTATION OF MINUTES
  1. Nicole Klages called the meeting to order at 7:12pm.  Present were Nicole Klages, Steve Yandl, Bill Steenis, John Alleman, John Parkin, Matt Hale and Tim Day.  This was enough for a quorum; all board members were present for this meeting.
  2. Minutes of the December 2018 meeting were reviewed and approved.
TREASURER’S REPORT
  1. Steve Yandl reported on current financial status. 
    1. Currently $98,560 in the checking account (operational funds). 
    2. There is $16,890 in the long-term reserve.
    3. We have $5,705 in operational reserve. 
    4. A transfer of $31,025 will be made from operating fund to the long-term reserve.  After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened).  There is also a transfer of $18.525 for the 2018-year contribution to the long-term reserve.  The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.  In addition, once 2019 collections are complete, an additional $12,500 transfer is due although it may be reduced if we complete playground upgrades with funding from the reserve account.
  2. Invoices and budget ratification ballots were mailed at the start of 2019.  Roughly half of our members have paid which is the typical rate we see.  It appears the budget will be ratified, and we have already received sufficient proxy awards to assure we will have a quorum at the annual meeting.
  3. Audit of 2017 finances has been completed and results distributed.  No major problems found but the bookkeeper still has some corrections to make.
  4. The reserve analysis was revised and posted to the web page.  If we opt to spend reserve funds for playground upgrades/repairs the analysis will need to be reviewed and adjusted accordingly since extensive repairs on playground equipment was not anticipated soon.
MAINTENANCE COMMITTEE REPORT
  1. We’re behind on our mailbox upgrades but existing old boxes are holding up for the time being.
  2. Bollards have been installed at the entrance to the boat park parking area and feedback from members has been very positive.
  3. We’re anticipating a quote from the contractor who did our bollards for a fix to the play area drainage at the boat park play areas, raising the level of the surround timbers and replacing rotten play chips with an adequate volume of SofFall play chips.  Play equipment will be repaired or modified to make it safe, probably by installation of play panels where the crawl through tunnel can now be accessed.  Problem portions of the equipment will be removed and disposed of.  Quote will be discussed by email once received.
  4. Member Tanya Edwards has expressed an interest in replacing some or all the play equipment.  She is recruiting other members willing to solicit bids to either purchase replacement equipment or get support for a community rebuilding project which might save money.  She will be invited to our next meeting to share her ideas and provide a progress report on her research.
  5. There was consensus that we could get rid of the small trash containers at the boat park and rely exclusively on the Waste Management owned container in the parking area.
  6. Steve Yandl shared that several homeowners had concerns about trees in greenbelts adjacent to their properties.  Board members will try to visit and share opinions on whether or not removal is warranted and whether the HOA should pay for the work or the homeowner.
    1. Erickson (NGPA greenbelt near fire station)
    2. Gowen – 50-foot buffer zone owned by HOA.
    3. Bonifield – 50-foot buffer zone owned by HOA.
ARCHITECTURAL CONTROL COMMITTEE REPORT
  1. Homeowner request for projects.
    1. Adolf – Covered patio, questions on parameters were answered.
    2. Bask – Inquiry regarding long term parking of a camper in the driveway.  The camper has not been purchased.  Mr. Bask was informed approval would depend on the appearance, but generally recreational vehicles should not be stored in full view from the front of the lot.
    3. Anderson – Inquiry on possibility of a remodel being approved.  They understand plans will have to be reviewed and approved before they can remodel.
    4. Wei – Tree trimming, and removal was approved.
    5. Mullan – Inquiry on landscape modification, deck construction and house painting answered.  They will submit plans for approval at a later time.
    6. Walker – New roof in CertainTeed Presidential TL approved.
    7. Harbak – Variance for short term posting of HS theater production yard sign granted.
    8. Vandersanden – Replacement roof in Presidential TL approved.
    9. Hughey – Requested a variance to allow professional installation of a product from the company ‘TrimLites’. 
      1. These are multicolor LED lights that would remain on the house year around but be illuminated only during the Christmas season and possibly other festive occasions.
      2. Ben Hughey had provided pictures, reference locations and documentation from the company to make the case that the lights were tasteful and barely noticeable when not turned on, making them consistent with neighborhood standards regarding when holiday decorative lights can be displayed.
      3. John Alleman will write a letter of approval for the variance with attached conditions to guarantee that we are not setting a precedent for people to leave any less meticulous light display to be left up past the holiday season and to set specific limits for the days the lights can be on.
  2. Complaints, CC&R violations
OLD BUSINESS
  1. New member Matt Hale was introduced to the group.
NEW BUSINESS
MEETING ADJOURNED AT 8:15PM.
 
 
                                                                        __________________________
                                                                        Steve Yandl, Secretary