​MINUTES OF THE ANNUAL HOA MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M.   TUESDAY   MAY 7, 2019
TOTEM FALLS ELEMENTARY SCHOOL LIBRARY
 
 
CALL TO ORDER / PRESENTATION OF MINUTES
  1. Nicole Klages called the meeting to order at 7:05pm.  Present were board members Nicole Klages, Steve Yandl, Bill Steenis, John Alleman, Matt Hale and Tim Day.  This was enough for a quorum; all board members were present for this meeting.  Also attending were candidates for board of director positions, Tanya Edwards and David Divoky. 
  2. Roll call of members attending was established through a sign in sheet.  In attendance were Bill and Eileen Bonifield, Oscar Gutierrez, Scott Mullan, John and Diane Parkin, Bill and Teresa Gowin, Kelli Will, Derek and Mary VanderSanden, Richard and Judy Tickle, Jonny Keener, Cibyl Kumagai, Barry Trosin, Jerry Simicich, Douglas Craik, Steve Randolph, Mureall Hebert, Cindy Steenis, Lori Eastman, Jen Stout, Adam Riehl, Dan Holtgeerts, Jill Kreeck, Nader Noorfeshan, Greg and Laura McLaughlin and Hunter Berns.  There was not a quorum of the membership in person but the board of directors has 153 proxies so business could be conducted.
  3. Minutes of the April 2019 meeting were reviewed and approved.
TREASURER’S REPORT
  1. Steve Yandl reported on current financial status. 
    1. Currently $129,945 in the checking account. 
    2. There is $16,902 in the long-term reserve.
    3. We have $5,706 in operational reserve. 
    4. We have 6 members who have not yet paid the 2019 assessment and several who paid late but didn’t include payment for the interest owed.
    5. A transfer of $31,025 will be made from operating fund to the long-term reserve.  After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened).  There is also a transfer of $18.525 for the 2018-year contribution to the long-term reserve.  The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.  In addition, once 2019 collections are complete, an additional $12,500 transfer is due although it may be reduced if we complete playground upgrades with funding from the reserve account.
  2. The reserve analysis will need further review and a revision if we decide to replace play equipment instead of repair or demolish it.
MAINTENANCE COMMITTEE REPORT
  1. Since the sprinkler system has not yet been activated for the watering season, we don’t know what our repair costs will be (needed repairs generally show up soon after the multiple zones go on each year).  Steve Yandl explained that we’re getting into the most expensive part of our year since irrigation costs and landscape projects are some of our major expense areas.
  2. Steve Yandl distributed a proposed ballot proposal requesting that after any revisions we approve including this measure on the spring ballot for a new board of directors.
  3. We have requested tree cutting service from Kenney Tree to deal with several trees identified by an arborist as hazardous but haven’t heard back from the contractor.  We will make a few more attempts and then call other contractors we’ve used in the past if necessary, to get these problem trees cut down.
ARCHITECTURAL CONTROL COMMITTEE REPORT
  1. Homeowner request for projects.
COLIN & LAURI IRION
 
Shed

TISHA BRANDT
 
Play structure

LINDA & KYLE JAMESON
 
Paint color

JAY & KATIE BIRN
 
Shed

MARY & ROGER LOWELL
 
Paint color

GREG & LAURA MCLAUGHLIN
 
Roof replacement

BENJAMIN & CHRISTINE HUGHEY
 
Paint color

JIM PERSON
 
Paint color, fence replacement

MATT BEALES
 
Paint color

CRAIG & CHRISTINE YATEMAN
 
Roof replacement

RICHARD & JUDITH TICKLE
 
Fence replacement

RALPH & KRISTEN KOURI
 
Paint color

PATRICK & PATRICIA HAYES
 
Roof replacement and door
  1. Complaints, CC&R violations
OLD BUSINESS
NEW BUSINESS
  1. Nicole Klages invited members to make inquiries or suggestions or voice complaints.
    1. Several members are interested in trying to get speed bumps installed, particularly the area of 72nd Drive and 150th Place where they intersect.  Bill Steenis will make inquiries with Public Works.
    2. Mureall Hebert asked if we could revisit the possibility of restricting firework use in the subdivision.
      1. Steve Yandl said it would be something we could ask members to vote on again to see if opinions have shifted (was about 50-50 on the last vote).
      2. Difficulty in enforcing was a concern.  It’s already not legal to set off fireworks in the right of way or on common area property and if we can’t get enforcement on that it might be tougher still to enforce an outright ban.
    3. Members were pleased with the recently installed bollards at the boat park.
    4. Dan Holtgeerts asked why we were not budgeting for regular maintenance of the baseball field infield area.
    5. An inquiry was made regarding the status of the parcel bordering Puget Park Drive approximately across the street from the former temporary off leash area at Willis Tucker Park.  Steve Yandl wasn’t aware of any change in status of the development but will check with the county.
  2. Tanya Edwards took the floor to discuss the advisory vote on replacement of our park equipment and share information on the various options.
    1. Steve Yandl opened with a brief history of the issue and partial explanation of the ongoing advisory vote.  The board’s priority has been keeping equipment safe to the degree possible.  The vote is an initial step in helping determine what the HOA does when equipment can no longer be repaired; remove it and replace with something less expensive or replace with new equipment.  The issue is exacerbated by the fact that contractors and suppliers have concerns supplying repair parts for equipment they didn’t originally install because of significant liability.
    2. Tanya shared numbers and pictures regarding possible replacement equipment.  The contractor she has worked most with is ‘Landscape Structures’.
    3. Numerous members expressed agreement with Tanya’s contention that the presence of well-maintained play equipment at our parks increased property values which was a benefit to dues payers even if they didn’t have children in the age range that could most benefit from the conveniently located play areas.
    4. Some members expressed the opposite viewpoint that the cost should be borne by those with young children, particularly since we’re adjacent to a significant county park with play equipment.
    5. There was a suggestion made that we consider replacing the equipment with some scaled down equipment options (like a swing set) plus picnic tables or picnic shelters.
    6. Scott Mullen expressed concern that we were spending significant money fixing drainage and adding play chips to play areas in the near term anticipating that much would have to be done over if we installed new equipment soon.  We may not be able to totally avoid a certain amount of waste, but this is definitely part of the thought process when we get the finalized vote results and work out an action plan.
MEETING ADJOURNED AT 8:30PM.
 
 
                                                                        __________________________
                                                                        Steve Yandl, Secretary