​MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M.   TUESDAY   JUNE 4, 2019
 
 
CALL TO ORDER / PRESENTATION OF MINUTES
  1. Nicole Klages called the meeting to order at 7:10pm.  Present were board members Nicole Klages, Steve Yandl, David Divoky (newly elected) and Tanya Edwards (newly elected).  This was enough for a quorum; all board members were present for this meeting
  2. Minutes of the May 2019 meeting were reviewed and approved.
  3. Steve Yandl reported the final vote tally for new directors/governors.  John Alleman, 109; David Divoky, 109; Tanya Edwards, 110; Matt Hale, 110; Nicole Klages, 110; Bill Steenis, 113; Steve Yandl, 128.
TREASURER’S REPORT
  1. Steve Yandl reported on current financial status. 
    1. Currently $127,813 in the checking account (operational funds).
    2. There is $16,902 in the long-term reserve.
    3. We have $5,706 in operational reserve. 
    4. We have only one member who hasn’t paid anything for the year and that property is in foreclosure.  One member has paid half of the dues and intends to pay the remainder plus interest in the current year.  There are a few minor amounts due from members who didn’t pay enough interest for late payments.
    5. A transfer of $31,025 will be made from operating fund to the long-term reserve.  After long term expenses made in 2017 there should have been a transfer of $12,500 to the long-term reserve but funds were left in checking to facilitate spending on new mailbox units (which has not happened).  There is also a transfer of $18.525 for the 2018-year contribution to the long-term reserve.  The total is $31,025 which will be partly spent on mailboxes; the remainder to be moved to the CD.  In addition, once 2019 collections are complete, an additional $12,500 transfer is due although it may be reduced if we complete playground upgrades with funding from the reserve account.
  2. The reserve analysis will be revised by Steve Yandl once we have completed initial sprinkler system repairs for the season and dealt with some problem trees.  At that point, we should have a better idea on how much we could spend to upgrade play areas from current operation funds and how much will need to come from long range reserves.
MAINTENANCE COMMITTEE REPORT
  1. We’re behind on our mailbox upgrades but existing old boxes are holding up for the time being.
  2. We have several problem trees that need further evaluation and that will probably need to be downed.  It’s been a challenge getting tree cutting contractors to come out and provide bids since this is a relatively small job.  The most expensive removal will probably be a 100-foot tall cottonwood in greenbelt near the 156th Street vacated road (adjacent to Steve and Shelly Gowen house).  One contractor disputed the conclusion of the arborist who identified the tree as hazardous, so additional opinions are being sought.
  3. Steve Yandl has ordered the annual backflow certifications for our 4 metered connections to be done by A-Bat as in the past.
  4. Steve Yandl reported the vote results for what to do with play equipment at the boat park and the tot play area on 72nd Drive.
    1. Please vote on which general course you want the homeowners’ association to follow in addressing the deteriorating climbing equipment at the boat park and the tot lot on 72nd Drive.
      1. Option (1) – Do repairs as needed to keep the equipment safe and usable.  When repairs are not possible, remove the equipment and either decommission the play areas or replace with something like additional picnic tables. – [49]
      2. Option (2) – Replace the dilapidated equipment with new equipment.  Do a special assessment to fund the project in the near term. – [40]
      3. Option (3) – Revise the long-term reserve analysis and increase the budget sufficiently so new equipment could be installed in 5 or 6 years. – [15]
      4. Option (4) – Set up a community build where neighborhood volunteers could do some of the labor replacing the equipment to lower costs.  Once actual costs are determined, change the budget so the improvement could be funded in the next 4 or 5 years. – [11]
      5. None of the options acceptable – [5]
    2. About one third want toys maintained as long as possible and then some other less expensive option be used to replace toys.  Collectively about two thirds want toys replaced but there was insufficient support for a special assessment in excess of $250.  The board will commence finding some hybrid solution that provides toy upgrades without creating a significant short-term financial burden on members.
    3. Tanya Edwards is looking into how we most efficiently sequence toy upgrade so we keep the areas safe now but minimize the amount of work we do right away that will have to be undone or redone in the future as new toys get installed.
ARCHITECTURAL CONTROL COMMITTEE REPORT
  1. Homeowner request for projects.
    1. Birn – New fence and tot play structure– all approved.
  2. Complaints, CC&R violations
    1. Inquiry was made on restricting large numbers of vehicles parked curbside.  This issue has been reviewed in the past.  The CC&Rs don’t provide an easy mechanism to restrict parking of passenger vehicles if county parking laws are being obeyed.
OLD BUSINESS
  1. Bill Steenis didn’t attend this meeting but had passed along information he had gotten from the County Public Works Department on what we needed to do to get speed bumps placed in problem areas.  Tanya Edwards indicated she would be happy to assist Bill in canvasing other members as the preliminary step to at least get the County to investigate the traffic issues which ultimately could lead to speed bump installation.
NEW BUSINESS
  1. Because several newly elected board members were on vacation, the decision was made to postpone election of new officers and committee chairs until the July meeting and stick with our current officers for now.  David Divoky indicated a willingness to help chair the maintenance committee so that will be voted on as well in July.
  2. For the same reason, the decision on who will be on the new signature card at Heritage Bank will be postponed.
  3. Tanya Edwards is doing some checking on what it would cost to have our next reserve fund analysis done by a professional rather than continue to handle it internally.
MEETING ADJOURNED AT 8:30PM.
 
 
                                                                        __________________________
                                                                        Steve Yandl, Secretary