​MINUTES OF THE BOARD OF DIRECTORS’ MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7 P.M.   TUESDAY   JULY 7, 2020
Because Governor Inslee ordered residents to stay at home in response to the COVID-19 pandemic, this meeting was conducted using Zoom, hosted by John Alleman.  Most reports were distributed in advance by email.
 
CALL TO ORDER / PRESENTATION OF MINUTES
  1. Matt Hale called the meeting to order at 7:05pm.  Present on Zoom conference were John Alleman (hosting Zoom meeting), Matt Hale, Steve Yandl, Nicole Klages, Tanya Edwards and Bill Steenis.
  2. Minutes of the June 2020 meeting were reviewed and approved.
TREASURER’S REPORT
  1. Steve Yandl reported on current financial status. 
    1. Currently $111,103 in the checking account (operational funds).
    2. There is $16,923 in the long-term reserve.
    3. We have $5,709 in operational reserve.
    4. Before receiving our professionally prepared reserve analysis, the plan was to transfer $62,075 from checking to the long-term reserve ($43,550 owed from previous years and current planned contribution of $18,525) and moving $13,390 to the operational reserve. Last month, the board approved attempting the recommended funding levels from the study which means a target in our reserve account of $106k.  That will require $89k to be moved from checking to reserve.  This will require that the $13,390 budgeted to go to the operational reserve will go to the capital reserve instead and reductions in the landscape improvements and landscape repairs budget lines.
  2. There are a few homeowners who underpaid interest and still owe small amounts on the 2020 assessment, but we have collected from 246 out of 247 members.
  3. It was unanimously agreed that we should add John Alleman to the bank signature card, joining Steve Yandl, Bill Steenis and Nicole Klages who are on the present card at Heritage Bank.
MAINTENANCE COMMITTEE REPORT
  1. Backflow certification for our four meters has been completed through A-BAT.
  2. Brian Skinner has reported several dead trees in common areas that we should consider having removed.
  3. Several sprinkler heads have been replaced with more replacements expected.  We have at least 3 controllers that require replacement.  Anticipated irrigation system repairs are in line with what we expect and budget for.
  4. Despite the unknowns regarding our boat park play equipment community build replacement due to COVID-19 restrictions, we unanimously approve moving forward to correct the drainage at the site where toys are to be installed.  Kyle Wood’s bid looks good and we will instruct him to proceed.  We need to be clear on whether his bid included removing materials from where the old boat toy was.
ARCHITECTURAL CONTROL COMMITTEE REPORT
  1. Homeowner request for projects.
    1. Austin – Paint scheme approved.
    2. Laird – Paint scheme approved.
    3. Hawkins – Shed plan approved.
    4. Kosnik – Paint scheme approved.  Inquiry on approved roof materials pending.
    5. Sausman – Paint scheme approved.
    6. Ehli – Paint scheme approved.
    7. Maynard – Extension of fence request pending.  Bill Steenis will have a conversation with Gary Maynard to make sure their proposed extension will not bring the fence forward of the front of the house.  If so, restriction need to be added but if not, the approval request will be given.
    8. Day, Tim, and Krista – Approval for driveway storage of boat to allow servicing was given.
    9. Keener – Paint scheme approved.
    10. We discussed forwarding more of these requests to John Alleman to handle increased workload.
  2. Complaints, CC&R violations
    1. McLaughlin – David Divoky previously distributed the letter he sent to McLaughlin with board concerns about reducing the number of garage bays to fewer than two.  Board felt the letter addressed the key concerns, and would not disrupt McLaughlin’s plans to get their home based business going.
    2. Resin shed – 15831 67th Drive – Letter has been sent by postal mail, copies shared with board.  Responses will be shared with the board if and when they are received.
    3. Landscapes in the vicinity of 6815 156th Street, resident concern over unkempt landscapes that do not get addressed because it’s a cul-de-sac where most yards are not well seen by those passing on 67th Drive.  Steve asked that board members to look and advise if letters are warranted.
    4. In addition to poorly maintained landscapes on the 156th Street cul de sac, there are some yards that might require better maintenance in that general vicinity on 67th Drive.  Steve asked other board members to look and share their perspectives.
    5. We also need to do more monitoring of boats, trailers and RVs parked without variance requests in driveways for more than short time periods.
OLD BUSINESS
  1. Annual report for the HOA has been filed with the Secretary of State.
NEW BUSINESS
  1. Kyle Wood has requested plans from LSI, so he knows where footings for the new toy structure are planned before he starts creating French drains.
  2. The suggestion was made that we rent a portable toilet for a week whenever the community build happens, so we do not have to worry about availability of bathrooms in various private homes.
  3. We agreed that in light of COVID-19 restrictions that may revert to more strict rules, we shouldn’t get too hung up on getting the toys installed in 2020, especially since we shouldn’t be allowing kids to use the toys under current restrictions even if the toys are completed.  We still can move forward on drainage.  If the toy install is delayed until next spring or later, it will give us a chance to make certain the drainage system works properly while it is relatively easy to modify.
    1. Tanya commented that once we get into August, a community build, even if allowed, would be tough because so many potential volunteers will be on family vacations.
    2. Tanya responded to inquiries reporting that the optimum number of volunteers for the community build would be 12.
  4. Matt asked the board to consider reducing the number of board of director’s meetings from 12 to 10 by eliminating the July and January meetings.  We can discuss and finalize any decision at the August meeting.
MEETING ADJOURNED AT 7:40PM.
                                                                        __________________________
                                                                        Steve Yandl, Secretary