​SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
MINUTES OF THE BOARD OF DIRECTORS’ MEETING
7PM   TUESDAY   OCTOBER 5, 2021
Due to the COVID-19 pandemic, this meeting conducted using Zoom
CALL TO ORDER / ROLL CALL
  1. Board President, Matt Hale called the meeting to order at 7:06.
  2. Board members present (Zoom conference) were Matt Hale, Steve Yandl, Tanya Edwards, and John Alleman.  This was a quorum.
REVIEW OF MINUTES FROM PREVIOUS MEETING
  1. The minutes of the September 2021 meeting were unanimously approved without change.
GENERAL BUSINESS
  1. Vote taken to approve installation John Alleman as Secretary. Unanimously approved.
  2. Governing documents: Steve presented a full list of the laws and rules which govern the HOA with focus on the ACC rules.
TREASURER’S REPORT
  1. Reserve analysis:
    1. It just arrived today. Steve will give everybody a chance to review, and we’ll review in detail next month.
    2. We had to pay $400 via ACH to release the reserve analysis report. Authorized by Steve Yandl.
    3. Next large expense will likely be the common area fence on Snohomish-Cascade.
  2. Non-compliance assessment invoices sent to Jeff Day and Jill Reynold. Each were assessed $25/day for 3 days ($75 total) for boats parked in driveway more than 72 hours.
  3. Steve is preparing for audit.
  4. Account status:
    1. Operations (checking): $61,381.
    2. Operational reserve (money market):  $5,711.
    3. Reserve fund (long term reserve held in CD): $16,936.
  5. Bank statements previously distributed to board for review.
  6. Regarding bank signature cards for authorized check signers, the bank may be more flexible and could possibly use a signed copy of the HOA board meeting minutes to confirm adding on new signers.
Steve proposed adding Matt Hale and John Alleman as check signers. Unanimously approved by the board.
We will also instruct the bank to remove John Parkin and Timothy Day  from the list of approved check signers as both are no longer on the board.
MAINTENANCE COMMITTEE REPORT
  1. David Divoky reports via email that he is soliciting feedback on the work required to remediate the former boat toy area of the Boat Park. Matt questions if we should replace this with grass if this area has trouble draining. Matt suggests more discussion on the right solution for this area.
  2. Tanya proposed a long-term strategy of more environmentally friendly, less irrigation intensive, landscaping as we proceed with landscape and irrigation maintenance. This would reduce costs.
  3. Matt discussed a refresh of the gravel path between 72nd Dr to Snohomish Cascade walking path. Matt is trying to connect with the neighbor Greg Penoyer, who lives on the lot adjacent to the north side of the path, as he wants to participate. Matt will attempt to follow up with him.
Steve moved we vote to approve the purchase of up to three yards of new gravel to refresh the gravel path. Unanimously approved by the board.
ARCHITECTURAL CONTROL COMMITTEE REPORT
  1. John Alleman reported.  Details of situation mentioned below are tracked in Smartsheets.
  2. Project requests, approvals, and issues (https://app.smartsheet.com/sheets/hWjXhp369Mm7qPqgM8hXrhG8CQfWpg99mPM4Jw41)
    1. Kishna – Trimlights – required variance approved.
    2. Pelroy – Sunroom at rear of house approved.
    3. Hamilton – Tree removal approved.  
  3. CC&R violation issues. (https://app.smartsheet.com/sheets/3P29h84c97P8XqqwpjXmw5h6MpGM8PfcxpwMmPF1)
    1. Pelroy – Warned about plastic shed in front yard. Extended to a 60-day warning period to remedy expires Nov. 9. 
OLD BUSINESS
  1. Plans for contracting with a property management company updated by John Alleman.
    1. Trestle Property Management: Estimated amount is $2,395 per month to cover financial + some other management duties. Also, a $2,395 setup fee is required. Total for 1 year is 13 x $2,395 = $31,135 per year which equates to $126.05 per home per year (247 homes). Steve and John to go through quote to estimate if matches request for proposal and possibly trim down required services to lower the cost.
    2. Still awaiting a formal quote from Morris Management.
    3. John discussed we would likely need to do zoom interviews with the prospective providers for due diligence. Steve emphasized that the details of the communication plan and cadence would need to be understood.   
NEW BUSINESS
  1. Tanya and Matt discussed how we might engage a broader more diverse swath of members to help the HOA committees and board.  
  2. Nominations for board vacancy.
    1. John Alleman nominated Gary Hebert, 6811 156th St. SE. Unanimously approved by the board.
  3. Re-reviewed and voted on a request to rent property by Abdelhai (Abdul) Saadi (6912 150th Pl. SE). We voted, there was quorum less David Divoky and Bill Steenis, (voting were Matt Hale, Steve Yandl, Tanya Edwards, and John Alleman).
    1. Abdul presented his case that he is taking unpaid leave to aid his parents while he is in Florida. He candidly stated that it is financially difficult, but not unbearably difficult.
    2. The vote by the board was unanimous to disapprove the request. Abdul was present for the vote and each board member carefully outlined the rationale for their vote, which was predominantly based on CC&R Sections 6.3 and 6.17. 
    3. Adbul did express concern that the rules against leasing are burdensome and excessive. He also felt that the ACC rules for rentals are misleading to allow rentals when the CC&Rs clearly do not allow this.
    4. Steve responded that the ACC rules regarding leasing were hastily put together in response to past litigation brought against the HOA and we should probably revisit these to make them less confusing. 
 
MEETING ADJOURNED AT 8:16 PM
 

John Alleman, Secretary