​SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
MINUTES OF THE BOARD OF DIRECTORS’ MEETING
Tuesday, May 3, 2022
This meeting was on Zoom.
CALL TO ORDER / ROLL CALL
  1. Board President, Matt Hale called the meeting to order at 7:06.
  2. Board members present (Zoom conference) were Matt Hale, Gary Hebert, Tanya Edwards, and John Alleman.  This was a quorum.
REVIEW OF MINUTES FROM PREVIOUS MEETING
  1. The minutes of the April 2022 meeting were reviewed and approved unanimously.
GENERAL BUSINESS
  1. Because of Steve’s absence the board discussed deferral of the annual membership meeting because we don’t have access to the mailing list and other materials necessary to get ballots and invites disseminated to all of the members.
  2. John suggested deferring the annual membership to August because there is no scheduled board meeting for July. Matt indicated if we moved to September, we might get more member participation and allow more time for Steve to be back at full strength. The board unanimously approved deferring the annual membership meeting to be concurrent with the September 2022 scheduled board meeting.
TREASURER’S REPORT
  1. Steve was not present due to ongoing medical issues and convalescence. John has been filling in for Steve as treasurer with the scope of coverage limited to paying bills, making deposits and answering title queries associated with home sale closings.
  2. The treasurer’s report numbers were not available at the time of the meeting. The account status will be provided as an addendum to the minutes at a later date.
  3. With the title company home sale closing requests sent to the treasurer, the names of the new owners are disclosed. John has been sending welcome letters to the prospective owners.
MAINTENANCE COMMITTEE REPORT
  1. Matt indicated that Skinner Landscape Service is back on the normal “better weather” schedule. Skinner has halved the fuel surcharge and will continue to adjust as fuel pricing settles.
  2. Matt sent an updated contract from TruGreen which reduces from 4 annual treatments to 2 during the growing season and deconflicts with the fertilization treatments applied by Skinner Landscape Service. This freed up about $1,300 which would have otherwise have been spent out of the operational budget.
  3. A-Bat completed the backflow testing on 3 of the 4 units as required by Silver Lake Water & Sewer. Three passed. The unit in the Boat Park was not operational.  Skinner has agreed to try to get the unit operating so that it can be tested.  Ultimately the unit needs to be dug out and replaced.  Skinner's estimate for replacement is consistent with others so we have agreed to move forward if/as needed.
ARCHITECTURAL CONTROL COMMITTEE REPORT
  1. John Alleman reported.  Details mentioned below are tracked in Smartsheets.
  2. Project requests, approvals, and issues: (https://app.smartsheet.com/sheets/hWjXhp369Mm7qPqgM8hXrhG8CQfWpg99mPM4Jw41)
    1. Anderson – Repair and extend the driveway; Approved.
    2. Vandersanden – Repair and extend the driveway; Approved.
    3. Paullin – Repaint the front door a new color; Approved.
    4. Harbak – Repaint the house exterior; Approved.
    5. Penoyer – Temporarily remove common area fence section to backyard. Add a walkway extension to the driveway; Approved.
    6. Hebert – Repaint the house exterior; Approved.
  3. CC&R violation issues. (https://app.smartsheet.com/sheets/3P29h84c97P8XqqwpjXmw5h6MpGM8PfcxpwMmPF1)
    1. Brown & Newton – Holiday lights up on the front of the house have been removed. Elyce Newton called John and indicated she and Michael have been away from for an extended period of time and their nephew was housesitting. The lights have been removed and the fine letter was indefinitely held in abeyance.  
OLD BUSINESS
  1. None.  
NEW BUSINESS
  1. None.  
MEETING ADJOURNED AT 7:48 PM
 

John Alleman, Secretary